Senior Medical Secretary: Plastic Surgery Admin & Scheduling

Dartmouth Health; Lebanon (NH); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short and long-term disability

Paid time off

Retirement plans

Job summary

Dartmouth Health in Lebanon, NH is seeking an experienced administrative support professional to perform a variety of duties, including scheduling patients, managing calendars, coordinating procedures, and providing clerical support to clinical staff.

The role requires excellent communication and public interaction, proficiency with Word, Excel, PowerPoint, and related software, and the ability to train and supervise others, while contributing to smooth office operations.

Qualifications

• High School diploma with 3 years of administrative support experience.
• Proven experience working with the public.
• Knowledge of medical terminology may be required.
• Proficiency in PC word processing, spreadsheets, and Excel, Power Point, MC Publisher software's.

Responsibilities

• Answers telephone, screens and directs calls, gives directions, and takes messages.
• Schedules patients, manages calendars, schedules surgical procedures, ancillaries, rotaries, and coordinates deposition scheduling.
• Designs, analyzes, and coordinates master and other schedules.
• Maintains, tracks, and sends charts. May provide scribing and other administrative support to clinical staff.
• Types letters, memoranda, manuscripts, grants, etc. Composes and edits correspondence.
• Creates forms and spreadsheets, tables, charts, databases and slides.
• Performs file/record management functions, prepares/constructs charts/departmental patient records, and obtains new medical record numbers.
• Completes and processes a variety of reports, forms, reimbursements, etc. Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees, work study students, floats, temps, volunteers and others.
• Creates agendas and takes minutes for meetings.
• Coordinates conferences/meetings and make travel arrangements.
• Performs budget tracking and record keeping procedures. Addresses billing concerns, and solves patient billing issues. Maintains account/fund bookkeeping, and provides input into budget preparation. Maintains petty cash, collects money from patients, and performs balancing and cash-out functions. Reviews billing sheets.
• Prepares grants and negotiates outside contracts.
• Performs other duties as required or assigned.

Skills

Word processing

Spreadsheets

Excel

Power Point

MC Publisher

Education

High School diploma with 3 years administrative support experience

Job description

Dartmouth Health in Lebanon, NH is seeking an experienced administrative support professional to perform a variety of duties, including scheduling patients, managing calendars, coordinating procedures, and providing clerical support to clinical staff.

The role requires excellent communication and public interaction, proficiency with Word, Excel, PowerPoint, and related software, and the ability to train and supervise others, while contributing to smooth office operations.