Senior Medical Office Coordinator - Hybrid & Travel Admin

University of Virginia; Charlottesville (VA); Hybrid; USD 40,000 - 55,000; Full time

Job summary

The University of Virginia in Charlottesville, VA seeks a highly organized administrative professional to support multiple faculty members and advanced practice providers (APPs). The role emphasizes confidentiality, independent judgment, and high-level office support.

Responsibilities include calendar management, travel processing, CV updates, correspondence, and collaboration with clinics and legal teams. Hybrid schedule after training, with on-site presence as needed.

Qualifications

• Education: High School Graduate or equivalent required.
• Experience: 3+ years relevant experience required.
• Preferred: Five years of medical office experience.

Responsibilities

• Generates documents and reports based on provided guidelines.
• Manages calendars and scheduling for physicians and APPs.
• Handles travel pre-approvals, reimbursements, and travel arrangements.
• Prepares confidential correspondence and promotion/tenure portfolios.
• Transcribes and edits dictated correspondence and reports.
• Maintains filing system and CVs for faculty and APPs.
• Trains and mentors staff on travel policies and processes.
• Acts as backup to co-workers during absences.
• Coordinates patient legal case workflow with providers and attorneys.

Skills

Scheduling

Email management

Travel coordination

Transcription

Document preparation

Calendar management

Confidentiality

Communication

Education

High School Diploma

Tools

Epic EMR

Job description

The University of Virginia in Charlottesville, VA seeks a highly organized administrative professional to support multiple faculty members and advanced practice providers (APPs). The role emphasizes confidentiality, independent judgment, and high-level office support.

Responsibilities include calendar management, travel processing, CV updates, correspondence, and collaboration with clinics and legal teams. Hybrid schedule after training, with on-site presence as needed.