Senior Medical Office Administrator & Scheduling Lead

Commonwealth of VA Careers; Charlottesville (VA); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

UVA benefits

Job summary

University of Virginia in Charlottesville, VA is seeking an experienced administrative assistant to support multiple faculty members and APPs. The role involves high-level admin duties, confidential handling, calendar management, travel coordination, and preparation of correspondence and portfolios.

The position offers a hybrid schedule after a training period, with on-site requirements in Charlottesville, VA, and benefits.

Qualifications

• High School diploma or equivalent required.
• 3+ years relevant experience required.
• Five years of medical office experience preferred.

Responsibilities

• Provide high-quality administrative assistance to multiple faculty members and APPs, prioritizing complex issues and maintaining confidentiality.
• Manage calendars, travel pre-approvals, scheduling meetings, maintaining CVs, transcription, directing visitors, and handling communications.
• Coordinate physician call and backup schedules with providers, clinics, and surgery schedulers; log call types in the master calendar.
• Prepare confidential correspondence including letters of recommendation and performance templates.
• Coordinate legal case work flow between providers and attorneys, including scheduling and billing with PLT.
• Organize and triage phone calls, take messages, and communicate instructions across departments.
• Prepare presentations and documents; review for accuracy; transcribe dictated correspondence and reports.
• Maintain comprehensive filing systems and CVs; manage special projects and mentor staff.

Education

High School Graduate or equivalent

Job description

University of Virginia in Charlottesville, VA is seeking an experienced administrative assistant to support multiple faculty members and APPs. The role involves high-level admin duties, confidential handling, calendar management, travel coordination, and preparation of correspondence and portfolios.

The position offers a hybrid schedule after a training period, with on-site requirements in Charlottesville, VA, and benefits.