Senior Marketing Operations Specialist

XSOLIS, Inc.; Franklin (TN); On-site; USD 70,000 - 110,000; Full time

Job summary

XSOLIS, Inc., a leader in healthcare technology, seeks a Senior Marketing Operations Specialist to enhance marketing efficiency through budget management and analytics. The successful candidate will be integral to optimizing marketing operations and driving campaign effectiveness. Join our team to make a significant impact in reshaping healthcare decision-making.

Benefits

Inclusive and diverse workforce

Flexible work environment

Professional development opportunities

Collaborative teamwork

Qualifications

• 5+ years in marketing operations or revenue operations in a B2B environment.
• Experience managing and reconciling large marketing budgets.
• Understanding of marketing KPIs and data analysis.

Responsibilities

• Maintain marketing vendor contracts and manage budgets.
• Track, measure, and report on key marketing KPIs.
• Coordinate project management within the marketing team.

Skills

Marketing budget management

KPI analysis

Project management

Data analysis

Tools

Salesforce

Pardot

Google Analytics

Wrike

WordPress

Job description

Xsolis is an AI-driven technology company with a human-centered approach, fostering collaboration between healthcare providers and payers through real-time transparency, objective data for increased accuracy and alignment of medical necessity decisions, and more efficient outcomes. Dragonfly, its AI-driven proprietary platform, is the first and only solution to use real-time predictive analytics to continuously assign an objective medical necessity score and assess the anticipated level of care for every patient, enabling more efficiency across the healthcare system. Xsolis is headquartered in Franklin, Tennessee.

Our Values:

• Team First
• Always Curious

Xsolis has been ranked on the Inc. 5000 and Deloitte Technology Fast 500 lists in both 2022 and 2023 as a fastest-growing private company, and was named 2022 Best in Business among private companies by the Nashville Business Journal. Xsolis executives have been featured in Becker's Hospital Review, Becker's Payer Issues, Chief Healthcare Executive, CIO Review, Managed Healthcare Executive, Medical Economics, HIT Consultant, Healthcare IT Today, among other leading publications.

The Senior Marketing Operations Specialist will play a pivotal role in ensuring our marketing organization runs smoothly, efficiently, and with full accountability. This person will be the go-to for marketing budget management, KPI analysis, and go-to-market execution-working cross-functionally with Marketing, Sales and Finance stakeholders.

You won't be responsible for tool administration but will collaborate closely with system owners across our entire MarTech stack. If you enjoy getting into the details of marketing performance and budget stewardship, while also supporting campaign execution and continuous improvement-this role is for you

Essential Duties & Responsibilities

The essential functions include, but are not limited to the following:

Budget & Financial Management

• Maintain marketing vendor contract management, contract negotiations, and invoice processing.
• Own and manage the full marketing budget process-tracking, monthly reconciliation, and reforecasting in partnership with Marketing and Finance.
• Ensure accurate allocations, maintain budget documentation, and proactively identify discrepancies.
• Help guide investment decisions by providing financial visibility to marketing leaders and advising on spend pacing.

Marketing Analytics & Performance Insights

• Track, measure, and report on key marketing KPIs (lead flow, campaign performance, ROI, pipeline influence, and more).
• Connect data across systems to ensure holistic performance views and derive actionable insights.
• Troubleshoot attribution issues, gaps in tracking, and data inconsistencies-partnering with Digital Marketing and RevOps teams to resolve them.

Campaign & Go-To-Market Operations

• Coordinate project management functions within the marketing project management platform and ensure all projects are completed on time and within budget.
• List management and coordination with the Digital Marketing, CRM and sales team
• Manage campaign workflows, track deliverables via Wrike, and ensure GTM documentation is complete and aligned.
• Support campaign setup, audience coordination, and creative timelines with internal and external teams.
• Drive process improvements to streamline execution and reduce friction across marketing functions.
• Collaborate on MarTech stack evaluations and onboarding of new tools.
• Support the rollout of new processes and train marketing team members on operations and best practices.
• Serve as a connector between platforms and teams-ensuring seamless integrations and consistent workflows

Minimum Qualifications (Knowledge, Skills, and Abilities)

Experience:

5+ years in marketing operations or revenue operations in a B2B environment. Healthcare or SaaS experience strongly preferred.

Proven experience managing and reconciling large marketing budgets with cross-functional finance collaboration

Other:

Strong understanding of marketing KPIs and the ability to analyze and derive insights from multi-platform data.

Experience working with (not necessarily administering) MarTech platforms such as: Pardot, Salesforce, DemandScience/Terminus (or other ABM platform), Google Analytics, Wrike, Datorama, Wistia, WordPress, Plannah.

Familiarity with ABM strategies and multitouch-attribution models.

Familiarity with project management platforms (Asana, Monday.com, Jira, Wrike, other) a plus

Project management mindset-comfortable managing timelines, stakeholders, and competing priorities

Supervisory Responsibilities

This role does not have any direct reports and is a single contributor role.

Working Environment and Travel Requirements

• Work is typically in a normal office administrative environment involving minimal exposure to physical risks.
• Position requires little to moderate physical activity. Mostly sedentary work exerting up to 10 pounds of force occasionally or a negligible amount of force to lift, carry, push, pull, or otherwise move objects. Work involves sitting most of the time, but may involve walking or standing for brief periods of time. No significant stooping is usually required.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Where We’ll Go Together

Our company is shaping intelligent decision-making for healthcare. As a part of our team, you’ll be a key player in realizing that vision as well as a valued contributor to the culture and climate we wish to create. Our wins are your wins, and we’re dedicated to making you feel your work matters (it truly does).

If any of this speaks to you, let’s get in touch.

Candidates must successfully pass a background check and drug screen prior to beginning employment with XSOLIS.

XSOLIS is an equal opportunity employer that is committed to hiring based upon merit, skills, experience, and qualifications. We recognize the importance of an inclusive and diverse workforce that celebrates all individuals from all walks of life. We encourage everyone to apply regardless of gender identity, race, veteran status, age, sexual orientation, or any other protected class.

All employees of XSOLIS fall under the same security role, which includes access to sensitive information, including proprietary data and PHI.

All official communications from our recruitment team come from emails ending in @xsolis.com or @echo.newtonsoftware.com. Job offers are only extended after a formal interview process, and any offer will come through official channels. You can verify postings on our official careers page: https://www.xsolis.com/about/careers.