Senior Manager - Payroll

Veeva Systems, Inc.; United States; Remote; USD 150,000 - 200,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Flexible PTO

Company Holidays

Retirement Programs

Charitable Giving 1%

Job summary

Veeva Systems, Inc. is seeking an experienced payroll leader to manage semi-monthly and bi-weekly payroll for US states and Canada, including equity compensation and mobility taxes.

You will drive process improvements, ensure tax compliance, and collaborate across functions to maintain data integrity. The role requires 5+ years in payroll management, expertise in Workday and ADP, and strong communication skills.

Qualifications

• Progressive payroll experience with 5+ years in payroll management.
• Hands-on experience processing multi-state U.S. and Canada payroll.
• Experience with Workday and ADP.
• Experience processing equity compensation (RSUs and stock options) and related taxes.
• Experience with mobility tax across state/country lines.
• High attention to detail and ability to meet deadlines.
• Excellent communication skills.

Responsibilities

• Manage semi-monthly and bi-weekly payroll for US states and Canada with strong service orientation and timely execution.
• Ensure compliance with federal, state, and local payroll tax regs and multi-state employment requirements.
• Drive payroll operations process improvements and automation.
• Collaborate with Employee Success, Accounting, IT, and vendors to resolve issues and maintain data integrity.
• Partner with Employee Success on hires, terminations, and leaves of absence.
• Lead and develop a remote payroll team with accountability and cross-training.
• Stay current on evolving payroll compliance requirements.
• Coordinate payroll journal entries, accruals and reconciliations with Accounting.
• Handle payroll-related SOX controls and audit requests.

Skills

Payroll management

Multi-state payroll

Equity compensation

Mobility tax

Communication

Process automation

Education

CPP or FPC certifications

Tools

Workday

ADP

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation(PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As aWork Anywherecompany, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us intransforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

The ideal candidate will have a strong customer service approach with a problem solving mentality, passionate about developing people and is an excellent communicator. The position requires strong analytical skills and the ability to handle extensive coordination across multiple internal customers and service providers.

What You’ll Do

• Responsible for semi-monthly and bi-weekly multi-state US and Canada payroll and all equity related payroll tasks with strong service orientation and timely execution
• Ensure compliance with federal, state, and local payroll tax regulations and multi-state employment requirements
• Drive process improvements and automation within payroll operations
• Partner closely with Employee Success, Accounting, IT, and external vendors to resolve any issues, maintain data integrity and improve payroll operations
• Partner with Employee Success team on employee matters such as new hires, terminations and leaves of absence
• Lead and develop a remote payroll team, fostering accountability, cross-training, and strong operational coverage
• Stay current on evolving payroll compliance requirements
• Partner with accounting team on payroll journal entries, accruals, and reconciliations
• Responsible for payroll related SOX controls and audit requests

Requirements

• Progressive payroll experience, including 5+ years in payroll management
• Hands-on experience processing multi-state U.S. and Canada payroll
• Experience with Workday and ADP
• Experience processing equity compensation (RSUs and stock options) and related taxes
• Experience with mobility tax whether state to state or country to country
• High attention to detail and ability to consistently meet deadlines
• Excellent communication skills

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience in a high-growth technology or SaaS company
• System implementation experience

Interviewing with Veeva

We value your time and believe in a transparent hiring process. Here is the process you can expect.

• Follow the application process and submit your resume.
• If moving to the interview stage, our process is as follows:
  1. A conversation with the hiring manager
  2. A personality assessment
  3. A practical case exercise
  4. A final conversation with our group's Senior Leader
• Once all interviews are complete, the manager will be in touch with a final decision.

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $150,000 - $200,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].