Senior Manager - Payroll

Veeva Systems, Inc.; Columbus (OH); Hybrid; USD 150,000 - 200,000; Full time

Benefits offered by this job

Medical, dental, vision

Flexible PTO

Retirement programs

1% charitable giving program

Job summary

Veeva Systems is a mission-driven SaaS leader in life sciences, seeking an experienced payroll leader to manage US & Canada operations. You’ll lead a remote team, ensure regulatory compliance, and drive process improvements with a strong service mindset.

The role requires 5+ years in payroll management, expertise in Workday and ADP, and handling equity-related payroll. You’ll partner with cross-functional teams to maintain data integrity and SOX controls across multi-state payroll.

Qualifications

• 5+ years of progressive payroll management experience.
• Experience with US & Canada multi-state payroll processing.
• Proficient in Workday and ADP payroll systems.
• Experience handling equity compensation and related taxes.

Responsibilities

• Lead semi-monthly and bi-weekly payroll for US & Canada with accuracy and service orientation.
• Ensure compliance with federal, state, and local payroll tax regulations.
• Drive payroll process improvements and automation.
• Partner with Employee Success, Accounting, IT, and external vendors to resolve issues.
• Lead a remote payroll team and manage leaves, hires, and terminations.
• Maintain SOX controls and respond to audits.
• Collaborate on payroll journal entries, accruals, and reconciliations.

Skills

Payroll management

Multi-state payroll

Analytical skills

Communication skills

Team leadership

Education

CPP or FPC certification

Tools

Workday

ADP

Job description

Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company - we made history in 2021 by becoming a public benefit corporation, legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

The ideal candidate will have a strong customer service approach with a problem solving mentality, passionate about developing people and is an excellent communicator. The position requires strong analytical skills and the ability to handle extensive coordination across multiple internal customers and service providers.

What You’ll Do

• Responsible for semi-monthly and bi-weekly multi-state US and Canada payroll and all equity related payroll tasks with strong service orientation and timely execution
• Ensure compliance with federal, state, and local payroll tax regulations and multi-state employment requirements
• Drive process improvements and automation within payroll operations
• Partner closely with Employee Success, Accounting, IT, and external vendors to resolve any issues, maintain data integrity and improve payroll operations
• Partner with Employee Success team on employee matters such as new hires, terminations and leaves of absence
• Lead and develop a remote payroll team, fostering accountability, cross-training, and strong operational coverage
• Stay current on evolving payroll compliance requirements
• Partner with accounting team on payroll journal entries, accruals, and reconciliations
• Responsible for payroll related SOX controls and audit requests

Requirements

• Progressive payroll experience, including 5+ years in payroll management
• Hands-on experience processing multi-state U.S. and Canada payroll
• Experience with Workday and ADP
• Experience processing equity compensation (RSUs and stock options) and related taxes
• Experience with mobility tax whether state to state or country to country
• High attention to detail and ability to consistently meet deadlines
• Excellent communication skills

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
• Experience in a high-growth technology or SaaS company
• System implementation experience

Perks & Benefits

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company paid holidays
• Retirement programs
• 1% charitable giving program

Compensation

• Base pay: $150,000 - $200,000
• The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

Veeva's headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [e-mail].