SENIOR MANAGEMENT ANALYST I - SES - 77073143

Florida Fish and Wildlife Conservation Commission; Tallahassee, Northern (FL, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Annual leave

Tuition waiver program

Job summary

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION is seeking a Senior Management Analyst I – SES to assist management with personnel matters across the Division of Law Enforcement. Responsibilities include coordinating hires, promotions, and reclassifications, and maintaining the People First system and organizational charts.

The role requires HR management experience in the Florida State Personnel System, strong Office automation skills, and the ability to work in a fast-paced government

Qualifications

• Computer proficiency to include Microsoft Office Word, Excel and Outlook.
• Verifiable experience in Florida State Personnel System Human Resources Management.
• Experience with People First Org Management and maintaining Agency organizational charts.

Responsibilities

• Assist in coordinating personnel actions including hires, promotions, reclassifications and terminations.
• Prepare documentation for reorganizations and advertise vacant positions.
• Process applications for employment and promotions within the division.
• Maintain and update the division's personnel systems and organizational charts.
• Draft correspondence for Section Heads and Division Director.
• Provide guidance to division personnel on personnel issues and policies.

Skills

Microsoft Office proficiency

HR data analysis

People First navigation

Communication skills

Tools

People First Org Management

Organizational charts

Job description

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SENIOR MANAGEMENT ANALYST I - SES - 77073143

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

DIVISION OF LAW ENFORCEMENT

DIRECTOR’S OFFICE

SENIOR MANAGEMENT ANALYST 1 – SES

LEON COUNTY / POSITION NUMBER 77073143

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Minimum Qualifications:

Computer proficiency to include Microsoft Office Word, Excel and Outlook.

Verifiable experience in Florida State Personnel System Human Resources Management.

Preferred Experience:

• State of Florida Human Resources experience related to Classification and Compensation
• Human Resources experience related to Recruitment and Selection
• Experience with People First Org Management
• Experience with maintaining Agency organizational charts

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes and a pre-employment background check.

Position Overview and Responsibilities:

This position performs independent and complex consultative work in collaboration with the SMA II assisting management in the coordination of personnel matters affecting division operations, policies, goals and objectives.

Coordinate, review and process division personnel actions including, but not limited to, new hires, special pay increases, terminations, promotions, reassignments and reclassifications. Assists in preparing all paperwork required for re-organizations that occur within the division; division's requests to advertise vacant positions and requests to hire through People First. Receive, review and process applications for employment and promotions within the division. Answers questions and provides assistance to Division personnel regarding personnel issues.

Create / change positions within the People First system to include establishing new positions, changing current positions as directed, changing organizational codes as ensuring supervisor / subordinate changes are up to date. Completes the required documentation for submission to the Agency’s Personnel Office for approval and processes the Personnel Action Form to start the dual employment.

Coordinate or perform special administrative projects and tasks related to personnel matters as assigned by supervisor and management. Conduct detailed research as required and prepare various administrative and statistical reports relating to personnel issues. Answer inquiries from division personnel and job applicants regarding personnel and other administrative matters. Keep updated on and interpret current policies, rules and directives which have a direct impact on administrative functions. Attend and participate in staff meetings, seminars, workshops, and similar activities relevant to assigned areas of responsibility.

Create and maintain the division’s organizational charts. Assist field managers in completion of personnel administrative related functions and serve as liaison between these managers and support staff in general headquarters and other departmental units. Draft correspondence concerning personnel issues for Section Heads, Deputy Directors, and Division Director.

Maintain the Division’s Law Enforcement Personnel System and Position Allocation Chart for the Division. Ensures information is accurate and up to date.

Provides direction and assistance to active military reservists when called to active duty. Processes necessary pay changes during deployment as well as submitting / approving employee’s time while on active duty.

Assist Supervisor in all aspects of Human Resource responsibilities pertaining to the Division of Law Enforcement.

Coordinate the processing and issuance of US Fish and Wildlife identification cards for all sworn personnel. Ensure that all personnel have current Division of Law Enforcement photo identification. Coordinate the issuance and tracking of law enforcement badges for all sworn personnel within the division.

Coordinate the law enforcement promotional process for Law Enforcement Investigator and Lieutenant with Division Managers and the Agency’s Personnel Office. Serve as contact person for any requests or questions concerning the promotional test or interview. Prepare a report indicating final results of the test and interview and provide same to Division personnel.

Knowledge, Skills and Abilities:

• Experience in researching, analyzing and interpreting Florida Statutes, Florida Administrative Code and federal law governing HR matters.
• Knowledge of Human Resources practices, policies, and procedures.
• Knowledge of People First
• Knowledge of Administrative Code 60L, Chapter 20.331, 110, 112, FL Statutes
• Possess good customer service, telephone and clerical skills
• Ability to communicate effectively both orally and in writing.
• Ability to work independently
• Ability and desire to work in an extremely fast-paced, team environment
• Ability to multi-task, prioritize and meet deadlines
• Ability to research, analyze and interpret personnel-related information.
• Ability to prepare correspondence, reports, spreadsheets, organizational charts and other administrative documents.
• Ability to accurately enter, update and maintain information in personnel databases and electronic systems.
• Ability to organize, maintain and file confidential personnel records and documentation.

Why should I apply?

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

• Health Premiums $4.17 - Single / $15.00- Family Biweekly
• No Cost $25,000 Life Insurance
• Nine Paid State Holidays, One Personal Holiday per year
• 176 hours Annual Leave and 104 hours Sick Leave accrued Annually
• Retirement Plan Options
• State University and College Tuition Waiver Program
• On the Job Trainings
• Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
• Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.