ADMINISTRATIVE ASSISTANT I - 77000461

State-of-Florida; Ocala (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health coverage

Tuition waiver program

Paid holidays

Paid leave

Job summary

Florida Fish and Wildlife Conservation Commission Northeast Region is seeking an Administrative Assistant I to support management in the Division of Law Enforcement. This role handles records, clerical tasks, procurement, travel reimbursements, and serves the public in person or by phone.

The position requires meticulous organization, proficiency with office software, and the ability to work in a collaborative team. Working hours are 8:00 AM–5:00 PM ET, Monday–Friday, with no telework allowance.

Qualifications

• Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget.
• Ability to prepare correspondence and administrative reports.
• Ability to use personal computer.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate with the public in a courteous manner.

Responsibilities

• This position performs independent work assisting management in the handling and coordination of administrative functions in the Division of Law Enforcement at the Northeast Regional Office.
• Serves as a records liaison. Maintains records and files in accordance with state statutes, agency policy, and standard office practices.
• Assists law enforcement personnel regarding administrative paperwork or other clerical matters. Examples include, but are not limited to, subpoenas, mail, off-duty paperwork, travel, purchasing, etc.
• Assists the public in person or by phone.
• Ensures administrative tasks are completed in a timely and accurate manner.
• Facilitates procurement and acts as a liaison with vendors regarding goods or services. Enters information into the State of Florida / Bank of America Works system.
• Prepares and tracks travel authorizations and travel reimbursements in the Statewide Travel Management System.
• Completes special administrative projects and tasks, including, but not limited to, the development and preparation of various reports, analyses, and other management documents.
• Serves as the regional point of contact for Deer Depredation Permits and Steel Trap Permits.
• Provides for the efficient operation of the office by ensuring equipment and supplies are maintained.
• Works with the regional Property Analyst and Property Custodian on property-related matters.
• Possess strong communication skills and the ability to work collaboratively in a team-oriented environment on a daily basis.
• Performs other related duties and special projects assigned.

Skills

Purchasing rules

Property inventory

Finance & accounting procedures

Personnel and budget

Correspondence & administrativeReports

Personal computer

Independent work

Interpersonal communication

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883480

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ADMINISTRATIVE ASSISTANT I - 77000461

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

DIVISION OF LAW ENFORCEMENT

NORTHEAST REGION

ADMINISTRATIVE ASSISTANT 1

MARION COUNTY / POSITION #77000461

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

Position Overview and Responsibilities:

This position performs independent work assisting management in the handling and coordination of administrative functions in the Division of Law Enforcement at the Northeast Regional Office.

Serves as a records liaison. Maintains records and files in accordance with state statutes, agency policy, and standard office practices.

Assists law enforcement personnel regarding administrative paperwork or other clerical matters. Examples include, but are not limited to, subpoenas, mail, off-duty paperwork, travel, purchasing, etc.

Assists the public in person or by phone.

Ensures administrative tasks are completed in a timely and accurate manner.

Facilitates procurement and acts as a liaison with vendors regarding goods or services. Enters information into the State of Florida / Bank of America Works system.

Prepares and tracks travel authorizations and travel reimbursements in the Statewide Travel Management System.

Completes special administrative projects and tasks, including, but not limited to, the development and preparation of various reports, analyses, and other management documents.

Serves as the regional point of contact for Deer Depredation Permits and Steel Trap Permits.

Provides for the efficient operation of the office by ensuring equipment and supplies are maintained.

Works with the regional Property Analyst and Property Custodian on property-related matters.

Possess strong communication skills and the ability to work collaboratively in a team-oriented environment on a daily basis.

Performs other related duties and special projects assigned.

Knowledge, Skills and Abilities:

• Knowledge of purchasing rules; property inventory, finance & accounting procedures, personnel and budget.
• Ability to prepare correspondence and administrative reports.
• Ability to use personal computer.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate with the public in a courteous manner.

Requirements:

Employment in this position is contingent upon satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes and a pre-employment background investigation.

Office hours are from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday. Not eligible for Telework.

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume. Information should be provided regarding any gaps in employment.

Why should I apply?

The Benefits of Working for the State of Florida:

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.

Health Premiums $25.00- Single / $90.00- Family Biweekly

No Cost $25,000 Life Insurance

Nine Paid State Holidays, One Personal Holiday per year

4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly

Retirement Plan Options

State University and College Tuition Waiver Program

On the Job Trainings

Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.

Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.