Senior Local Office Administrator

Davita Inc.; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading multidisciplinary consulting firm is seeking a Senior Local Office Administrator for their Houston office. This role encompasses overseeing daily office operations, supporting fleet management, and fostering employee engagement through events and activities. Applicants should have at least 5 years of relevant experience and a high school diploma.

Benefits

Excellent compensation and benefits package

401(k) plan

Education reimbursement

Paid time off and holidays

Qualifications

• Minimum 5 years relevant local office administration and fleet management support experience.
• Valid driver's license with acceptable violation history.
• Experience in coordinating office operations and supporting employee engagement.

Responsibilities

• Oversee daily office operations and maintain office supplies.
• Coordinate new hire onboarding and local office events.
• Act as liaison with IT on office equipment and support employee inquiries.

Skills

Office administration

Employee onboarding

Fleet management

Education

High school diploma or equivalent

Job description

Job Description
General Responsibilities:

Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office maintenance, ordering office supplies, and other related tasks. The Senior Local Office Administrator may also support fleet management administration activities, support the welcoming and onboarding of new employees, and coordinate and provide support for meetings and travel arrangements for employees, as needed.

Essential Roles and Responsibilities:

• Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as but not limited to, ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, vendors, performing office tours, coordinating workstation set up and team introductions, and onboarding office new hires.
• Foster employee engagement by coordinating local office events, trainings, welcoming & onboarding new employees, consistently sharing updates on activities such as wellness initiatives, local recognition programs, and reminders for annual activities such as benefits enrollment and annual engagement surveys. Suggest and facilitate local office events and activities supporting increased engagement.
• Resolve general office related questions including matters such as timesheets. Create and/or update documents and processes to answer frequently asked questions.
• Act as the liaison with IT on computer replacements, asset inventory, recycling old computers, and computer issues with employees. Act as the point of contact for the office on software purchases.
• Provide support for meetings and coordinate travel arrangements for employees traveling to and from the Houston office.
• Act as the point of contact for the office for expense reporting, timesheets, purchase orders, and per diems. Work with Accounts Payable to help address issues that arise.
• Act as the point of contact for processing employee and office-wide memberships, outside training events, and local client development events.
• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Facilitate the annual budget request process for regional fleet ordering. Suggest improvements where appropriate.
• Engage in various fleet management administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Review key local office fleet management cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance to suggest improvements where appropriate.
• Promote local office efficiency and effectiveness related to the vehicle/equipment telematics program administration through activities such as basic device equipment research and engagement during routine trainings.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• Minimum 5 years' relevant large local office administration and fleet management support experience.
• Valid driver's license with acceptable violation history.

About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 7,000 curious minds focused on solving engineering and technical challenges from more than 180 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.