Senior Living Office Manager - Healthcare Admin

Villas of Holly Brook; Washington (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Life Insurance

Short-term Disability

Long-term Disability

Accident Insurance

401k with match

Job summary

Villas of Holly Brook and Reflections Memory Care in Washington, IL seeks a results-driven Business Office Manager to oversee administrative operations for a community serving seniors.

The role requires accurate record-keeping, banking duties, and coordinating with home office to ensure monthly close is completed accurately and timely. Proficiency with Excel, Word, and MS Office is essential, along with strong communication.

Qualifications

• High school diploma or GED required or preferred.
• Experience as office manager in healthcare setting preferred.
• Strong written and verbal communication with residents, families, staff and vendors.

Responsibilities

• Assemble and maintain resident and employee files per standards and regulations.
• Make bank deposits in a timely fashion.
• Assist home office to ensure monthly accounting close is accurate and timely.
• Maintain inventory and order office supplies.
• Operate and understand phone system, computers, thermostat, alarms and nurse call.
• Maintain community roster of clients and employees' contact info.
• Ensure compliance and professional image of the Community.
• Prepare brochures and move-in packets for tours and admissions.
• Track employee in-services records.

Skills

Effective communication

Valid driver’s license

Teamwork

Computer literacy

Multitasking

Education

High school diploma or GED

Tools

Excel

Word

MS Office

Job description

Villas of Holly Brook and Reflections Memory Care in Washington, IL seeks a results-driven Business Office Manager to oversee administrative operations for a community serving seniors.

The role requires accurate record-keeping, banking duties, and coordinating with home office to ensure monthly close is completed accurately and timely. Proficiency with Excel, Word, and MS Office is essential, along with strong communication.