Senior Living Office Manager | Healthcare Admin Leader

Unique Homes & Lumber; Bloomington (IL); On-site; USD 24,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Life Insurance

Short-term Disability

Long-term Disability

Accident Insurance

401k with match

Job summary

Villas of Holly Brook and Reflections Memory Care in Bloomington, IL is seeking a Business Office Manager to oversee resident and employee records, bank deposits, and support monthly accounting close. The role includes inventory control, systems administration, and ensuring compliance with state regulations.

The position requires strong communication, multi-tasking, and compassion for seniors, with a focus on teamwork and accurate processing of daily operations.

Qualifications

• High school diploma or GED preferred.
• Experience as office manager in healthcare setting preferred.
• High level of written and oral communication with residents, families, staff, vendors and the public.
• Valid driver's license.
• Compassion for the elderly.
• Ability to manage multiple priorities simultaneously.
• Working knowledge of Excel, Word, and MS Office is required.
• Ability to follow through with complex and detailed projects to completion.

Responsibilities

• Assemble and maintain resident and employee files according to company standards and state regulations.
• Make bank deposits in a timely fashion.
• Assist home office to ensure monthly accounting close is accurate, complete and timely.
• Maintain inventory and order office supplies.
• Be knowledgeable of programming of telephone system, computers, thermostat controls, alarm system, fire alarm, and nurse call system.
• Maintain community roster of clients and current employee contact information.
• Maintain current listing of critical service providers for emergencies; ensure all employees have clearances on file.
• Ensure documents used day-to-day are the correct version and reflect a positive Community image.
• Ensure brochures and move-in packets are ready for tours and admissions.
• Maintain records of employee in-services.

Skills

Communication

Teamwork

Multitasking

Compassion

Education

High school diploma or GED

Tools

Excel

Word

MS Office

Job description

Villas of Holly Brook and Reflections Memory Care in Bloomington, IL is seeking a Business Office Manager to oversee resident and employee records, bank deposits, and support monthly accounting close. The role includes inventory control, systems administration, and ensuring compliance with state regulations.

The position requires strong communication, multi-tasking, and compassion for seniors, with a focus on teamwork and accurate processing of daily operations.