Senior Living Office Assistant - Front Desk & Admin

Retirement Housing Foundation; Tallahassee (FL); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

Nine paid holidays

Vacation accrual (up to 80 hours/yr)

Paid sick leave

Retirement savings plan

HSA/FSA options

Incentive compensation program

Employee assistance program

Job summary

Retirement Housing Foundation is seeking an Office Assistant at Lake Ella Manor in Tallahassee, FL. The role supports front desk operations, resident interactions, and clerical tasks in a 73-unit senior community.

Schedule is Mon–Fri, 9:00AM–3:30PM with a 30‑minute lunch. Ideal candidates are detail‑oriented, efficient, and provide friendly service to residents and visitors with discretion and professionalism.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years administrative experience, preferably in property management or senior living.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with Yardi or RealPage is a plus.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Manage front desk, answer calls, assist residents and visitors.
• Perform clerical tasks and data entry, maintain files and notices.
• Schedule appointments and coordinate meetings for property management.
• Prepare reports and distribution of notices and newsletters.
• Organize community events and resident activities.
• Process rental applications and certifications per HUD/RHF policies.

Skills

Organizational skills

Time management

Customer service

Verbal and written communication

Multitasking

Education

High school diploma or equivalent

Some college or admin coursework preferred

Tools

MS Office

Yardi / RealPage

Job description

Retirement Housing Foundation is seeking an Office Assistant at Lake Ella Manor in Tallahassee, FL. The role supports front desk operations, resident interactions, and clerical tasks in a 73-unit senior community.

Schedule is Mon–Fri, 9:00AM–3:30PM with a 30‑minute lunch. Ideal candidates are detail‑oriented, efficient, and provide friendly service to residents and visitors with discretion and professionalism.