Senior Living Admin Lead & Front Desk Supervisor

Western States Lodging and Management; Ogden (UT); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

401k match

Hotel discounts

Health insurance

PTO & vacation

Job summary

Legacy House of Ogden, part of Western States Lodging & Management, is seeking an Administrative Assistant to lead with organization and serve with purpose. You will support the Executive Director, supervise front desk staff, and oversee financial and operational processes to ensure smooth community operations.

The role emphasizes professionalism, hospitality, and accurate reporting, with opportunities for growth within a senior living environment.

Qualifications

• Associate degree or relevant coursework in Business Administration or Office Management.
• 5+ years of progressively responsible administrative experience.
• Experience supervising or leading teams.
• Healthcare/senior living or service-focused environment preferred.
• Strong leadership and people management abilities.
• Advanced proficiency with Microsoft Office Suite, email, and calendar systems.
• Solid understanding of administrative operations, invoices, and expense tracking.
• Excellent analytical, organizational, and problem-solving skills.

Responsibilities

• Support the Executive Director and community leadership with complex administrative needs, projects, reports, and priorities.
• Supervise, train, and mentor Front Desk staff and other administrative team members.
• Establish and reinforce front desk and administrative service standards reflecting professionalism and hospitality.
• Coordinate staffing and front desk coverage for consistent resident and guest service.
• Manage departmental expenses, invoices, AP processes, and vendor documentation.
• Assist with budget tracking and timely financial recordkeeping.
• Assist leadership with strategic planning and operational initiatives.

Skills

Leadership

Supervisory experience

Office administration

Analytical thinking

Interpersonal skills

Education

Associate degree in Business Administration

Tools

Microsoft Office

Calendar management

Email management

Job description

Legacy House of Ogden, part of Western States Lodging & Management, is seeking an Administrative Assistant to lead with organization and serve with purpose. You will support the Executive Director, supervise front desk staff, and oversee financial and operational processes to ensure smooth community operations.

The role emphasizes professionalism, hospitality, and accurate reporting, with opportunities for growth within a senior living environment.