Senior Litigation Secretary – Insurance Defense

Adams & Martin Group; San Juan Capistrano (CA); On-site; USD 33,000 - 47,000; Full time

Job summary

Adams & Martin Group, a well-established boutique insurance defense law firm in South Orange County, seeks an experienced Litigation Secretary for a temp-to-hire opportunity. You will provide comprehensive administrative and litigation support in a fast-paced environment, handling insurance defense matters alongside a collaborative legal team.

The role requires 5+ years of litigation secretarial experience, strong CA court rules knowledge, and proficiency with MS Office.

Qualifications

• 5+ years of litigation secretary experience, preferably within insurance defense.
• Strong knowledge of California court rules, procedures, and e-filing requirements.
• Experience supporting multiple attorneys in a busy litigation practice.
• Proficiency with Microsoft Office Suite, including Word, Outlook, and Excel.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize competing deadlines and manage a high-volume workload.
• Experience with legal practice management and document management systems is a plus.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys handling insurance defense matters.
• Prepare, proofread, revise, and format legal documents, correspondence, pleadings, motions, and discovery.
• Manage court filings in California state and federal courts, including e-filing and service of documents.
• Maintain attorney calendars, including court dates, deadlines, hearings, depositions, mediations, and client meetings.
• Coordinate scheduling with opposing counsel, clients, court personnel, and vendors.
• Draft and process legal correspondence and maintain case files.
• Assist with discovery preparation, document management, and trial preparation.
• Track deadlines and ensure compliance with court rules and filing requirements.
• Enter attorney time and assist with billing-related administrative tasks as needed.

Skills

Litigation secretarial experience

California court rules & e-filing

Multi-attorney support

Microsoft Office Suite

Organizational skills

Written and verbal communication

Deadline management

Document management systems (a plus)

Tools

Legal practice management systems

Microsoft Word

Outlook

Excel

Job description

Adams & Martin Group, a well-established boutique insurance defense law firm in South Orange County, seeks an experienced Litigation Secretary for a temp-to-hire opportunity. You will provide comprehensive administrative and litigation support in a fast-paced environment, handling insurance defense matters alongside a collaborative legal team.

The role requires 5+ years of litigation secretarial experience, strong CA court rules knowledge, and proficiency with MS Office.