Senior Litigation Secretary — In-Office E‑Filing & Docs

Atkinson, Andelson, Loya, Ruud & Romo; Irvine (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo provides premier legal services in California. The Legal Secretary will support attorneys by drafting and finalizing complex legal documents, managing e-filings in courts, and organizing materials for hearings, trials, and arbitrations.

Responsibilities include calendar management, document assembly, and coordinating travel. A strong candidate will have 5+ years of legal secretarial experience, exceptional proofreading, and proficiency with MS Office and

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of legal secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite; familiarity with iManage preferred; familiarity with Best Authority preferred.
• Strong organizational skills with the ability to prioritize workload for multiple attorneys.
• Excellent verbal, written, and telephone communication skills.
• Ability to operate standard office equipment.
• Regular attendance and punctuality.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from drafts and transcription.
• Handle e-filings and support all stages of the litigation process, from initiation through trial.
• Assemble documents and exhibits for court filings, recordings, admin hearings, arbitrations, mediations, deposits, and other proceedings.
• Proofread documents to ensure accuracy and firm formatting standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate appointments, meetings, and deadlines for attorneys.
• Maintain and monitor attorney calendars and master calendar.
• Prepare and process new client/matter intakes per firm procedures.

Skills

Attention to detail

Excellent communication

multitasking

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

iManage

Best Authority

Job description

Atkinson, Andelson, Loya, Ruud & Romo provides premier legal services in California. The Legal Secretary will support attorneys by drafting and finalizing complex legal documents, managing e-filings in courts, and organizing materials for hearings, trials, and arbitrations.

Responsibilities include calendar management, document assembly, and coordinating travel. A strong candidate will have 5+ years of legal secretarial experience, exceptional proofreading, and proficiency with MS Office and