Litigation Secretary: Precision, Deadlines & E-Filing

Atkinson Andelson Loya Ruud & Romo; Cerritos (CA); On-site; USD 80,000 - 92,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in California seeks an experienced Legal Secretary to support litigation attorneys from intake through resolution. This on-site role requires drafting, revising, and finalizing complex documents, managing e-filings in state and federal courts, and coordinating calendars and deadlines.

The ideal candidate has at least five years of litigation secretarial experience, excellent writing and proofreading skills, and proficiency with MS Office and legal

Qualifications

• High School diploma or equivalent required.
• Minimum five years of litigation secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency with MS Office and legal document management systems.
• Excellent organizational and time-management abilities.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription.
• Handle e-filings and support all stages of the litigation process, from initiation through trial.
• Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings.
• Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate appointments, meetings, and deadlines for attorneys.
• Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar.
• Prepare and process new client/matter intakes per Firm procedures.
• Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents.
• Arrange travel for attorneys, including hotel, airfare, and ground transportation.
• Sort, read, print, and distribute incoming mail and emails to appropriate recipients.
• Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations.
• Provide backup and overflow coverage to other attorneys and staff as needed.
• Maintain confidentiality of all Firm, client, and personnel information.
• Additional duties may be assigned as required to meet business needs.

Skills

Drafting

Proofreading

Litigation support

Communication

Education

High School Diploma or equivalent

Tools

MS Word

Excel

PowerPoint

iManage

Best Authority

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in California seeks an experienced Legal Secretary to support litigation attorneys from intake through resolution. This on-site role requires drafting, revising, and finalizing complex documents, managing e-filings in state and federal courts, and coordinating calendars and deadlines.

The ideal candidate has at least five years of litigation secretarial experience, excellent writing and proofreading skills, and proficiency with MS Office and legal