Senior Litigation Secretary

gpac; Arlington Heights (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

gpac is seeking an experienced Legal Secretary for a Northwest Suburbs law firm with strong litigation support background. The role requires preparing and filing pleadings, motions, and discovery, handling electronic court filing, and managing calendars for attorneys across civil and commercial matters.

The ideal candidate has recent law firm experience, precision in formatting, proofreading, and document management, plus excellent telephone manners and team collaboration in a deadline-driven

Qualifications

• Recent legal secretary or legal administrative experience within a law firm.
• Prior litigation support experience required.
• Hands-on experience preparing and finalizing pleadings and discovery.
• Experience with electronic court filing required.
• Working knowledge of common litigation documents and court filing procedures.
• Ability to take a document from attorney direction or draft form through final, filing-ready form.
• Corporate, transactional, or business-law experience is a plus, but litigation experience is more important.
• Strong proofreading, grammar, formatting, and organizational skills.
• Accurate typing speed of approximately 80+ WPM.
• Strong time-management and multitasking abilities.
• Professional communication skills and telephone manner.
• Dependable, punctual, flexible, and comfortable working under deadlines.
• Strong team-oriented mindset.

Responsibilities

• Prepare, revise, proofread, format, and finalize pleadings, motions, discovery, notices, correspondence, and other legal documents
• Understand and distinguish between common litigation documents, including pleadings, motions, written discovery, notices of motion, notices of filing, and proofs of service
• Generate litigation documents from attorney direction, templates, and existing matter files
• Handle electronic filing with Illinois state and federal courts
• Prepare documents for filing and ensure proper formatting, signatures, exhibits, service information, and filing requirements
• Maintain attorney calendars, court deadlines, meetings, conferences, and conference calls
• Handle typing and dictation/transcription
• Maintain digital case files and organized electronic filing systems
• Organize and file correspondence, pleadings, discovery, and case-related documentation
• Answer and route telephone calls and messages professionally
• Provide day-to-day administrative support to attorneys and staff
• Assist with scheduling and general office coordination
• Help maintain an efficient and organized workflow in a deadline-driven environment

Skills

Litigation support

Typing 80+ WPM

Time management

Organizational skills

Professional communication

Team-oriented

Tools

Microsoft Word/Office

Corel WordPerfect

Electronic court filing systems

Legal calendar systems

Client database systems

Email & web apps

Dropbox / document management

Job description

gpac is seeking an experienced Legal Secretary for a Northwest Suburbs law firm with strong litigation support background. The role requires preparing and filing pleadings, motions, and discovery, handling electronic court filing, and managing calendars for attorneys across civil and commercial matters.

The ideal candidate has recent law firm experience, precision in formatting, proofreading, and document management, plus excellent telephone manners and team collaboration in a deadline-driven