Legal Secretary

gpac; Arlington Heights (IL); Vor Ort; USD 40.000 - 60.000; Vollzeit

Zusammenfassung

gpac is seeking an experienced Legal Secretary for a Northwest Suburbs law firm with strong litigation support background. The role requires preparing and filing pleadings, motions, and discovery, handling electronic court filing, and managing calendars for attorneys across civil and commercial matters.

The ideal candidate has recent law firm experience, precision in formatting, proofreading, and document management, plus excellent telephone manners and team collaboration in a deadline-driven

Qualifikationen

• Recent legal secretary or legal administrative experience within a law firm.
• Prior litigation support experience required.
• Hands-on experience preparing and finalizing pleadings and discovery.
• Experience with electronic court filing required.
• Working knowledge of common litigation documents and court filing procedures.
• Ability to take a document from attorney direction or draft form through final, filing-ready form.
• Corporate, transactional, or business-law experience is a plus, but litigation experience is more important.
• Strong proofreading, grammar, formatting, and organizational skills.
• Accurate typing speed of approximately 80+ WPM.
• Strong time-management and multitasking abilities.
• Professional communication skills and telephone manner.
• Dependable, punctual, flexible, and comfortable working under deadlines.
• Strong team-oriented mindset.

Aufgaben

• Prepare, revise, proofread, format, and finalize pleadings, motions, discovery, notices, correspondence, and other legal documents
• Understand and distinguish between common litigation documents, including pleadings, motions, written discovery, notices of motion, notices of filing, and proofs of service
• Generate litigation documents from attorney direction, templates, and existing matter files
• Handle electronic filing with Illinois state and federal courts
• Prepare documents for filing and ensure proper formatting, signatures, exhibits, service information, and filing requirements
• Maintain attorney calendars, court deadlines, meetings, conferences, and conference calls
• Handle typing and dictation/transcription
• Maintain digital case files and organized electronic filing systems
• Organize and file correspondence, pleadings, discovery, and case-related documentation
• Answer and route telephone calls and messages professionally
• Provide day-to-day administrative support to attorneys and staff
• Assist with scheduling and general office coordination
• Help maintain an efficient and organized workflow in a deadline-driven environment

Kenntnisse

Litigation support

Typing 80+ WPM

Time management

Organizational skills

Professional communication

Team-oriented

Tools

Microsoft Word/Office

Corel WordPerfect

Electronic court filing systems

Legal calendar systems

Client database systems

Email & web apps

Dropbox / document management

Jobbeschreibung

A well-established law firm in the Northwest Suburbs is seeking an experienced Legal Secretary with recent law firm experience and a strong working knowledge of litigation support. The firm handles a broad mix of matters, including civil and commercial litigation, business and corporate law, real estate, community association matters, employment law, estate planning, and related legal work. While the position will provide support across multiple practice areas, the majority of the work is litigation-focused. Candidates must be comfortable preparing, formatting, finalizing, and filing litigation documents in a professional law firm environment.

Responsibilities

• Prepare, revise, proofread, format, and finalize pleadings, motions, discovery, notices, correspondence, and other legal documents
• Understand and distinguish between common litigation documents, including pleadings, motions, written discovery, notices of motion, notices of filing, and proofs of service
• Generate litigation documents from attorney direction, templates, and existing matter files
• Handle electronic filing with Illinois state and federal courts
• Prepare documents for filing and ensure proper formatting, signatures, exhibits, service information, and filing requirements
• Maintain attorney calendars, court deadlines, meetings, conferences, and conference calls
• Handle typing and dictation/transcription
• Maintain digital case files and organized electronic filing systems
• Organize and file correspondence, pleadings, discovery, and case-related documentation
• Answer and route telephone calls and messages professionally
• Provide day-to-day administrative support to attorneys and staff
• Assist with scheduling and general office coordination
• Help maintain an efficient and organized workflow in a deadline-driven environment

Qualifications

• Recent legal secretary or legal administrative experience within a law firm
• Prior litigation support experience required
• Hands‑on experience preparing and finalizing pleadings and discovery
• Experience with electronic court filing required
• Working knowledge of common litigation documents and court filing procedures
• Ability to take a document from attorney direction or draft form through final, professionally formatted filing‑ready form
• Corporate, transactional, or business‑law experience is a plus, but litigation experience is more important
• Strong proofreading, grammar, formatting, and organizational skills
• Accurate typing speed of approximately 80+ WPM
• Strong time‑management and multitasking abilities
• Professional communication skills and telephone manner
• Dependable, punctual, flexible, and comfortable working under deadlines
• Strong team‑oriented mindset

Technology

Candidates should be comfortable with the following:

• Microsoft Word and Microsoft Office
• Corel WordPerfect
• Illinois and federal electronic court filing systems
• Legal calendar and client database systems
• Email and internet‑based applications
• Dropbox and electronic document management systems

Important

This is not an entry‑level litigation support position. The successful candidate should already understand the basic litigation workflow and be able to independently recognize, prepare, format, and finalize common court and discovery documents.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.