Senior Litigation Administrative Assistant — Hybrid Seattle

Ballard Spahr LLP; Seattle (WA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health savings account

401(k) retirement plan

Paid time off

Job summary

Ballard Spahr LLP in Seattle seeks an experienced Legal Administrative Assistant to support its Litigation team. Hybrid role with a schedule of three days in the Seattle office; excellent client service and proactive multitasking are essential.

The ideal candidate has at least five years of litigation experience, strong MS Office skills, and the ability to manage complex documents and calendars while coordinating with attorneys and clients. Benefits and competitive pay accompany the role.

Qualifications

• Minimum of 5 years of litigation experience.
• Proficiency with MS Office.
• Experience with a document management system and time and billing systems is a plus.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

Skills

Litigation experience

Communication skills

Detail-oriented

Time management

Client service

Tools

MS Office

Document management system

Time and billing systems

Job description

Ballard Spahr LLP in Seattle seeks an experienced Legal Administrative Assistant to support its Litigation team. Hybrid role with a schedule of three days in the Seattle office; excellent client service and proactive multitasking are essential.

The ideal candidate has at least five years of litigation experience, strong MS Office skills, and the ability to manage complex documents and calendars while coordinating with attorneys and clients. Benefits and competitive pay accompany the role.