Senior Executive Service Level Executive Assistant (6269)

Three Saints Bay, LLC; Washington (District of Columbia); On-site; USD 31,000 - 45,000; Full time

Benefits offered by this job

Comprehensive benefits package

Equal Opportunity Employer

Job summary

Old Harbor Solutions, LLC, a subsidiary of Three Saints Bay, LLC, seeks a Senior Executive Service Level Executive Assistant in Washington, DC. The role supports SES personnel with calendar management, correspondence, and records, requiring security clearances and extensive MS Office proficiency.

Responsibilities include DTS travel arrangements, meeting minutes, and coordination of high-priority projects, ensuring deadlines and performance standards are met within a government contracting

Qualifications

• Education: Associate's Degree or equivalent; Bachelor's Degree preferred.
• 6+ years of administrative experience; supported SES or executive personnel.
• Ability to obtain and maintain a SECRET security clearance.

Responsibilities

• Complete Defense Travel System (DTS), records management, Navy correspondence, SSP Mail and records tracking trainings.
• Make DTS travel arrangements.
• Process mail and prepare form letters and memoranda.
• Create and maintain paper and electronic office files; ensure branch records are properly documented and archived.
• Design and implement tracking mechanisms for high-priority tasks and deadlines.
• Prepare technical documentation for branch software and system designs.
• Track activities, deadlines, and deliverables with detailed calendars.
• Manage appointment priorities and scheduling.

Skills

Executive assistance

Scheduling

Independent judgment

Communication

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Job description

Old Harbor Solutions, LLC, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking Senior Executive Service Level Executive Assistants.

POSITION RESPONSIBILITIES:

• Complete Defense Travel System (DTS), Records Management, Navy Correspondence, SSP Mail and Records Tracking System (SMARTS) and SSP Enterprise Archive System (SEAS) trainings.
• Make Defense Travel System (DTS) travel arrangements.
• Process mail and prepare form letters and memoranda.
• Create and maintain paper and electronic office files, ensuring branch records are properly documented, filed, and archived.
• Design and implement tracking mechanisms for high-priority tasks, projects, and deliverables to ensure deadlines are met and performance remains consistent.
• Prepare technical documentation for branch-specific software and system designs.
• Establish and maintain detailed work unit calendars to track activities, deadlines, and deliverables.
• Establish appointment priorities and manage scheduling
• Track and ensure reports are provided to leadership with evaluative materials necessary for decision-making.
• Prepare responses to external inquiries related to the technical aspects of assigned projects.
• Locate, assemble, and prepare oral and written presentation materials using multiple data sources.
• Provide detailed recommendations to leadership for achieving program and project objectives.
• Perform administrative tasks in compliance with branch operating procedures, such as managing supply orders, monitoring printer stations, and updating phone rosters.
• Attend meetings, take notes, prepare, and disseminate meeting minutes and project-related information, and track and follow up on action items.
• Process security information and escort non-cleared personnel in secured areas.
• Resolve administrative-related issues and independently develop solutions for clerical or administrative challenges.

POSITION REQUIREMENTS

• Security Clearance: Ability to obtain and maintain a SECRET security clearance
• Education: Associate's Degree or equivalent required; Bachelor's Degree preferred
• Experience: 6 years or more of administrative experience and has previously supported Senior Executive Service (SES) or executive personnel in the past
• Skill sets: Executive Assistance Support Senior Executive Service Level personnel shall have the following skills:
• Formatting, processing and records maintenance for all official documents
• Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
• Schedule appointments and correspond via email
• Professional and independent judgment and initiative
• Ability to work independently, collaboratively, and under strict deadlines

Position is located in Washington, DC.

Compensation: $43.42/hr + $5.42 H&W

VEVRAA Federal Contractor

Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.