Senior-Level Executive Assistant

S2Technologies, LLC; Reston (VA); On-site; USD 85,000 - 120,000; Full time

Job summary

S2Technologies, LLC in Reston, VA is looking for a Senior-Level Executive Assistant to provide essential support to the Science and Technology Directorate of the Defense Intelligence Agency (DIA). This role entails facilitating administrative functions, managing senior leadership calendars, and supporting high-level meetings.

The ideal candidate will have over seven years of experience in administrative roles and proficiency in Microsoft Office Suite. A Bachelor's degree is required, and applicants must possess a Top Secret / SCI with CI Polygraph security clearance.

Qualifications

• Minimum of seven years of administrative support experience.
• Three years of direct support to high-level executives or government leadership.
• Advanced proficiency in Microsoft Office Suite.

Responsibilities

• Provide executive support to senior leadership.
• Review, coordinate, and prepare staff summary sheets and official memos.
• Assist in developing office-level standard operating procedures.
• Schedule conference rooms and meetings.
• Manage senior leadership calendars.

Skills

Administrative support experience

Technical writing

Microsoft Office Suite

Understanding of Department of Defense processes

Education

Bachelor's degree (BA or BS)

Job description

Position Title: Senior-Level Executive Assistant

Position Overview

S2Technologies is seeking a Senior-Level Executive Assistant to support the Science and Technology Directorate of the Defense Intelligence Agency (DIA) by providing essential administrative and executive support services. This role ensures efficient operations and coordination to enable mission execution and advance national intelligence priorities.

Responsibilities

• Provides executive support to senior leadership on a full range of administrative and technical writing duties.
• Reviews, coordinates, and prepares staff summary sheets, memorandum of agreements, and official memos for government review.
• Assists in updating/developing office level standard operating procedures (SOP).
• Provides support to the e-Task management system. Assists in managing time and labor, as needed.
• Schedules conference rooms and meetings.
• Manages senior leadership calendars; coordinates with external offices, as needed, in support of high-level meetings.
• Assists in maintaining internal files and records management.
• Maintains read-ahead books and files for senior leadership; coordinates with elements for provision of material.
• Assists in the preparation of charts, graphs, and narrative information for management or program reports from material provided by higher-level employees.
• Screens incoming correspondence and determines appropriate actions. Reviews outgoing correspondence and reports, ensuring proper formats, grammar, and coordination.
• Assists senior leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System. Monitors and tracks official travel for assigned personnel.

Required Qualifications

• At least seven years of administrative support experience, with a minimum of three years directly supporting high-level executives or government leadership
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated understanding of Department of Defense processes, protocols, and terminology

Required Education

• Bachelor's degree (BA or BS) required

Required Security Clearance

Top Secret / SCI with CI Polygraph

Required Certification(s)

None specified

Salary Range

$85,000 - $120,000

Location

Reston, VA 20191

Equal Opportunity Employer

S2Technologies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, ethnicity, national origin, color, religion, sex, physical or mental disability, protected veterans' status, or any other status protected by the laws or regulations in the locations where we operate. Applicants living in a HubZone designated area receive preferential selection when meeting all other required qualifications.