Executive Assistant (TS/SCI #26-158)

Strategic Analysis, Inc.; Arlington (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Strategic Analysis, Inc. (SA) seeks a highly proactive Executive Assistant to provide high-level administrative support to the Office Director within DARPA's SPO. You will anticipate needs, manage priorities, and maintain seamless daily operations in a fast-paced defense setting.

The role requires Top Secret clearance, 5+ years of executive support, a Bachelor's degree, and on-site work at DARPA HQ in Arlington, VA.

Qualifications

• Active Top Secret security clearance.
• 5+ years of executive-level support and calendar management experience.
• Bachelor's degree from an accredited institution.
• Work location: 100% on-site at DARPA HQ in Arlington, VA.

Responsibilities

• Serve as the primary administrative partner to the Office Director, managing daily routines, long-range planning, and high-priority commitments.
• Maintain dynamic executive calendars; resolve schedule conflicts and coordinate high-level meetings with senior government leadership and partners.
• Draft, edit, and proofread formal official correspondence, memos, briefs, and executive notes.

Skills

Executive support

Calendar management

Meeting coordination

Discretion

Written/Verbal communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Strategic Analysis, Inc. (SA) is seeking a highly proactive, organized, and adaptable Executive Assistant to provide high-level administrative and operational support to the Office Director within DARPA's Special Projects Office (SPO). In this mission-critical role, you will act as the operational engine for the Office Director --anticipating needs, managing complex priorities, and maintaining seamless daily operations in a fast-paced, high-stakes defense environment. The ideal candidate thrives in dynamic settings, demonstrates exceptional judgment with sensitive information, and manages high-priority taskers with speed and precision.

Key Responsibilities

Executive Support & Strategic Calendar Management

• Serve as the primary administrative partner to the Office Director, managing daily routines, long-range planning, and high-priority commitments.
• Maintain dynamic executive calendars; resolve schedule conflicts proactively and coordinate high-level meetings with senior government leadership, DoD personnel, industry partners, andacademic institutions.
• Evaluate incoming requests, determine priority levels, alert the Director to time-sensitive issues, and direct action items to appropriate staff.

Operations & Mission Execution

• Track, manage, and enforce accountability on action items, administrative taskers, and office deliverables to ensure timely execution.
• Draft, edit, and proofread formal official correspondence, internal memos, briefing summaries, and executive notes.
• Prepare briefing materials, slide decks, and background documentation ahead of key meetings and presentations.
• Oversee office logistics, including workspace assignments and internal office moves.

Meeting & Event Logistics

• Plan and execute seamless logistics for high-level meetings and events, including audio/visual coordination, visitor badging, transportation, and security clearance paperwork processing.
• Safely handle, transmit, and manage sensitive and classified information with absolute discretion and adherence to security protocols.

Qualifications

Mandatory Requirements

• Clearance: Active Top Secret security clearance.
• Experience: 5+ years of executive-level support and calendar management experience supporting C-suite executives, Senior Executive Service (SES), or Congressional leadership.
• Education: Bachelor's degree from an accredited institution.
• Work Location: Ability to work 100% on-site at DARPA HQ in Arlington, VA.

Preferred Skills & Technical Competencies

• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and modern productivity/project management tools.
• Proven track record supporting both in-person and distributed/remote teams in complex organizational structures.
• Demonstrated experience preparing executive pitch decks, briefing packages, proposals, and background reports.
• Superior verbal and written communication skills with extreme attention to detail.
• Flawless professional discretion, emotional intelligence, and high-level problem-solving ability in rapidly changing environments.

Equal employment opportunity, including veterans and individuals with disabilities.