Senior Legal Secretary: Precision Admin for Complex Law

Arnold & Porter

Boston (MA)

On-site

USD 70,000 - 96,000

Full time

14 days+

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Job summary

Arnold & Porter in Boston, MA, seeks an experienced Legal Secretary to provide high-level administrative and legal support to attorneys and practice teams in our Boston office. The role is fast-paced, detail-oriented, and focused on delivering outstanding client service.

The ideal candidate will prepare and format legal documents, manage attorney workflows, assist with prebills and billing, coordinate travel, time entries, and maintain filing systems while upholding confidentiality and

Qualifications

High school diploma required; associate's or bachelor's degree preferred.
Minimum of 10 years of legal secretarial experience in a law firm or professional services.
Typing proficiency of 60+ words per minute.
Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
Experience with legal technology platforms and applications, including iManage, Emburse, DTE Time Entry, or similar systems.
Experience using ChatGPT, Copilot, and/or Claude.
Thorough understanding of legal terminology, legal documentation, and court filing procedures, including electronic filings.
Exceptional written and verbal communication skills.
Strong organizational and project management abilities with a keen attention to detail.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Demonstrated commitment to confidentiality, professionalism, and sound judgment.
Proven ability to deliver superior client service to both internal and external clients.
Flexibility to work additional hours when business needs require.

Responsibilities

Preparing, editing, proofreading, and formatting legal documents, correspondence, agreements, pleadings, motions, subpoenas, contracts, and other legal materials.
Managing attorney workflow, priorities, and deadlines while serving as a trusted resource and partner.
Collaborating closely with attorneys, colleagues, and the ARC to provide seamless support.
Assisting with client billing activities, including reviewing and editing prebills and coordinating with the Billing Department.
Opening new client matters and coordinating requests for client files and records through Information Governance.
Coordinating domestic and international travel arrangements through the firm's approved travel provider.
Entering, reviewing, and finalizing attorney time entries in accordance with firm procedures.
Maintaining both electronic and physical filing systems, ensuring documents are accurately organized and stored.
Coordinating meetings, conferences, client visits, and special events, including conference room reservations, catering, technology support, and Outlook invitations.
Managing calendars, appointments, phone communications, contact lists, and routine correspondence.
Providing transcription and dictation support as needed.
Organizing incoming mail and ensuring timely routing of documents and communications.
Processing expense reports, invoices, and accounts payable submissions.
Managing original legal documents, deposition transcripts, and records with accuracy and confidentiality.
Converting and formatting documents across multiple platforms, including Word, PDF, Excel, and PowerPoint.
Supporting attorneys and practice teams with a variety of administrative and project-based requests.