Legal Resource Assistant: Admin & Billing Support

Arnold & Porter LLP; San Francisco (CA); On-site; USD 40,000 - 49,000; Full time

Job summary

Arnold & Porter LLP seeks a Legal Resource Assistant to support attorneys and legal staff in a collaborative, team-oriented environment. The role provides administrative support across document preparation, scheduling, and billing, with a focus on accuracy and efficiency.

Responsibilities include managing calendars, organizing files, handling invoices, and assisting with California court filings. Overtime eligibility applies to this nonexempt position, and a discretionary annual bonus may be

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Experience in a professional office environment.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Word, Excel, PowerPoint, Outlook, and internet research.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and emails.
• Manage attorney calendars, schedule meetings, and coordinate Zoom and Microsoft Teams calls.
• Process expenses and invoices through Emburse.
• Organize and maintain electronic and physical client files.
• Handle incoming mail distribution and archiving.
• Monitor attorney caseloads and deadlines.
• Maintain attorney court admissions and renewals.
• Assist with California court filings.
• Support client and matter onboarding processes.
• Review and finalize client invoices and coordinate with accounting and e-billing teams.
• Utilize Microsoft Office and other firm applications to complete assignments efficiently.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Internet research

Job description

Arnold & Porter LLP seeks a Legal Resource Assistant to support attorneys and legal staff in a collaborative, team-oriented environment. The role provides administrative support across document preparation, scheduling, and billing, with a focus on accuracy and efficiency.

Responsibilities include managing calendars, organizing files, handling invoices, and assisting with California court filings. Overtime eligibility applies to this nonexempt position, and a discretionary annual bonus may be