Senior Corporate Legal Secretary - Transaction & M&A Support

Arnold & Porter LLP

San Francisco (CA)

On-site

USD 70,000 - 100,000

Full time

14 days+

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Job summary

Arnold & Porter LLP seeks an experienced Corporate Legal Secretary in San Francisco to provide high‑level administrative and legal support to attorneys. You will manage calendars, organize documents, handle filings, and coordinate with clients and service providers to keep matters moving smoothly.

The role requires strong MS Office skills, 10+ years of secretarial experience in a law firm, and knowledge of California e‑filing.

Qualifications

High school diploma required; associate’s or bachelor’s degree preferred.
Minimum of 10 years of legal secretarial experience in a law firm or professional services environment.
Typing proficiency of at least 60 words per minute.
Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and document management systems.
Experience with iManage, Emburse, DTE Time Entry, or similar applications.
Experience using ChatGPT, Microsoft Copilot, and/or Claude is a plus.
Thorough understanding of legal terminology and documentation.
Experience with efiling in California.
Excellent written and verbal communication skills.
Strong organizational and project management skills with attention to detail.
Ability to manage multiple priorities, meet deadlines, and adapt to changing demands.
Discretion, professionalism, and sound judgment with confidential information.

Responsibilities

Prepare, edit, proofread, and format corporate agreements, transaction documents, board and shareholder resolutions, written consents, and minutes.
Assist with corporate formations, registrations, amendments, and dissolutions and coordinate filings with state agencies.
Maintain corporate minute books and entity records, including bylaws and operating agreements.
Support mergers, acquisitions, financings, and other transactions by organizing documents and tracking deadlines.
Coordinate document execution, including signature packets and electronic signatures.
Assist with transaction closings by organizing closing materials and binders.
Organize due diligence materials and manage document indexes and data rooms.
Coordinate with clients, registered agents, service providers to obtain documents.
Track filing deadlines and annual reporting with attorneys and paralegals.
Manage attorney calendars, priorities, and time zones for calls and meetings.
Review prebills and enter attorney time entries.
Open new client matters and maintain organized files.
Arrange travel and meetings; manage conference rooms and resources.
Process expense reports, invoices, and AP submissions.
Handle confidential client information with discretion.