Legal Operations Assistant (Office-Based)

Arnold & Porter; Boston (MA); On-site; USD 48,000 - 58,000; Full time

Job summary

Arnold & Porter seeks a Legal Resource Assistant in Boston to provide essential administrative support to attorneys and legal staff in a collaborative office. The role is based in the headquarters, with normal Monday–Friday on-site expectations.

The LRA will manage calendars, prepare documents, handle invoices, travel logistics, and onboarding processes, while leveraging firm AI applications and MS Office tools to complete assignments efficiently.

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and internet research.
• Familiarity using AI applications (i.e., ChatGPT, Claude, MS Pilot).
• Ability to prioritize workload and manage multiple assignments effectively.
• Experience working in a professional, team-oriented environment.
• Flexibility to work additional hours as needed.

Responsibilities

• Prepare, edit, and proofread legal documents, correspondence, and emails.
• Manage attorney calendars, schedule meetings, and coordinate Zoom and Microsoft Teams calls.
• Process expenses and invoices through Emburse.
• Coordinate attorney travel arrangements.
• Organize and maintain electronic and physical client files.
• Handle incoming mail distribution and archiving.
• Monitor attorney caseloads and deadlines.
• Maintain attorney court admissions and renewals.
• Assist with electronic court filings.
• Support client and matter onboarding processes.
• Review and finalize client invoices and coordinate with accounting and e-billing teams.
• Utilize Microsoft Office, firm-approved AI applications, and other firm applications to complete assignments efficiently.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Associate/Bachelor's degree preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Internet research

Job description

Arnold & Porter seeks a Legal Resource Assistant in Boston to provide essential administrative support to attorneys and legal staff in a collaborative office. The role is based in the headquarters, with normal Monday–Friday on-site expectations.

The LRA will manage calendars, prepare documents, handle invoices, travel logistics, and onboarding processes, while leveraging firm AI applications and MS Office tools to complete assignments efficiently.