Senior Legal Receptionist & Switchboard

Ricoh USA, Inc.; Palo Alto (CA); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K

Paid vacation

Job summary

Ricoh USA, Inc. is seeking a Senior Legal Receptionist & Switchboard to greet visitors, answer and transfer calls, and support administrative tasks with a professional, customer-focused approach.

The role emphasizes maintaining accurate phone lists, calendars, and visitor processes in a fast-paced environment. The successful candidate will have 1–3 years of switchboard experience, be highly organized, and proficient with MS Office.

Qualifications

• High school diploma or equivalent.
• 1–3 years of prior switchboard experience.
• Excellent organizational and communication skills.

Responsibilities

• Greets the public and directs visitors.
• Distributes name badges to visitors and staff.
• Answers and transfers calls from across the United States.
• Schedules meeting rooms for all parties.
• Maintains company phone directories and calendars.

Skills

Customer service

Communication

Teamwork

Organizational skills

Education

High School Diploma

Tools

MS Office

Job description

Job Description

$18.32 - $32.33 per hour

Senior Legal Receptionist & Switchboard

Position Profile

Provides exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls from all over the United States.

Job Duties And Responsibilities

• Greets the public


• Distributes name badges to visitors, temporary employees, etc.


• Schedules meeting rooms for all


• Answers and transfers calls from all over the United States


• Participates enthusiastically in company and community service events


• Performs light administrative duties


• Performs PC support and administrative duties as needed


• Acts as a model for Vision, Values, and Mission


• Builds professional relationships with customers and other teams


• Responsible for the timely updates of the following: company phone and speed dial lists, Brag Board, and company calendar


• Responsible for updating the automated messaging center daily


• Assists Administration or any other team when needed for various tasks (envelope labels, compiling manuals, etc.)


• Responsible for ordering, maintaining, and distributing promotional items for Promotional Store


• Performs other duties as assigned

Typically Requires

Qualifications (Education, Experience and Certifications)

• High school diploma or equivalent


• 1-3 years of prior switchboard experience

Knowledge, Skills And Abilities

• Excellent organizational and communication skills


• MS Office Suite experience, specifically Word and Excel


• Excellent customer service skills


• Flexibility and ability to work in a team environment


• Good communication skills

Working Conditions, Mental and Physical Demands

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level


• Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction; prepare, provide, and convey diversified information


• Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that may weigh up to 50 lbs. (e.g., papers, books, files, and small parts, etc.)


• Moderate dexterity: regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.


• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.


• Augment your education with team member tuition assistance programs.


• Enjoy paid vacation time and paid holidays annually


• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

JOB INFO

Job Identification : 8696

Job Category : Digital Services & Delivery

Posting Date : 2026-10-19T18:35:54+00:00

Degree Level : High School Graduate

Job Schedule : Full time

Locations : Palo Alto, CA, United States

Salary Range : $18.32 - $32.33

Driving requirements : Non-driver

Sign-on Bonus : No