Legal Office Receptionist & Switchboard

Ricoh USA, Inc.; Palo Alto (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

HSA

Tuition assistance

Paid vacation

Job summary

Ricoh USA, Inc. seeks a Senior Legal Receptionist & Switchboard in Palo Alto, CA to greet visitors and manage multi-state phone control. The role supports meeting coordination, light admin tasks, and promotes Ricoh’s values while maintaining professional relationships with customers and internal teams.

The position emphasizes excellence in organization, communication, and teamwork, with a focus on delivering top-tier service across the U.S. and contributing to a positive company culture.

Qualifications

• High school diploma or equivalent.
• 1-3 years of prior switchboard experience.
• Strong organizational and communication abilities.

Responsibilities

• Greet visitors and direct them as needed.
• Distribute name badges to visitors and staff.
• Schedule meeting rooms and manage calendars.
• Answer and transfer calls from across the United States.
• Maintain company messaging center and phone lists.
• Provide light administrative support and PC assistance.
• Uphold Ricoh's Vision, Values, and Mission.
• Build professional relationships with customers and teams.
• Assist with promotional items and corporate tasks as required.

Skills

Excellent organizational abilities

Excellent communication skills

MS Word

MS Excel

Customer service

Team player

MS Office Suite

Education

High school diploma or equivalent

Tools

MS Office Suite (Word/Excel)

Phone system / switchboard

Job description

Job Description

Senior Legal Receptionist & Switchboard

$22.90 - $32.33 per hour

Position Profile

Provides exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls from all over the United States.

Job Duties And Responsibilities

• Greets the public
• Distributes name badges to visitors, temporary employees, etc.
• Schedules meeting rooms for all
• Answers and transfers calls from all over the United States
• Participates enthusiastically in company and community service events
• Performs light administrative duties
• Performs PC support and administrative duties as needed
• Acts as a model for Vision, Values, and Mission
• Builds professional relationships with customers and other teams
• Responsible for the timely updates of the following: company phone and speed dial lists, Brag Board, and company calendar
• Responsible for updating the automated messaging center daily
• Assists Administration or any other team when needed for various tasks (envelope labels, compiling manuals, etc.)
• Responsible for ordering, maintaining, and distributing promotional items for Promotional Store
• Performs other duties as assigned

Typically Requires

Qualifications (Education, Experience and Certifications)

• High school diploma or equivalent
• 1-3 years of prior switchboard experience

Knowledge, Skills And Abilities

• Excellent organizational and communication skills
• MS Office Suite experience, specifically Word and Excel
• Excellent customer service skills
• Flexibility and ability to work in a team environment
• Good communication skills

Working Conditions, Mental and Physical Demands

• Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
• Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction; prepare, provide, and convey diversified information
• Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that may weigh up to 50 lbs. (e.g., papers, books, files, and small parts, etc.)
• Moderate dexterity: regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination)

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

About Us

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest In Yourself

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

JOB INFO

Job Identification : 8690

Job Category : Digital Services & Delivery

Posting Date : 2026-10-12T12:17:02+00:00

Job Schedule : Full time

Locations : Palo Alto, CA, United States

Salary Range : $22.90 - $32.33

Driving requirements : Non-driver

Sign-on Bonus : No