Senior Legal Assistant - Document Drafting & Case Admin

Ogletree Deakins; San Diego (CA); On-site; USD 81,000 - 124,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

401(k) matching

Tuition Reimbursement

Job summary

Ogletree Deakins is seeking a Practice Assistant / Legal Assistant to join our San Diego office. Under the supervision of attorneys and paralegals, you will provide secretarial and administrative support, draft and format complex legal documents, and help manage busy calendars and filing.

The role requires 4+ years of relevant experience, strong typing (70 wpm), proficiency with MS Office, and excellent communication.

Qualifications

• 4+ years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance

Responsibilities

• Preparing documents and drafting letters and memoranda per practice group requirements
• Processing mail and faxes, ensuring attachments and enclosures are included
• Maintaining calendars for assigned attorneys and client-related activities
• Maintaining paper and electronic files in compliance with internal policies
• Processing time entries and coordinating billing matters with Billing Department
• Providing general administrative support and coordinating travel, meetings, and communications
• Assist with mentoring new office staff and piloting new software (as applicable)

Skills

Legal terminology

Typing 70 wpm

MS Office proficiency

Communication skills

Proofreading skills

Organization skills

Time management

Attendance reliability

Teamwork

Tools

MS Office suite

Document management

E-filing systems

Database software

Job description

Ogletree Deakins is seeking a Practice Assistant / Legal Assistant to join our San Diego office. Under the supervision of attorneys and paralegals, you will provide secretarial and administrative support, draft and format complex legal documents, and help manage busy calendars and filing.

The role requires 4+ years of relevant experience, strong typing (70 wpm), proficiency with MS Office, and excellent communication.