Senior Legal & Corporate Governance Lead

Oceaneering; Houston (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Oceaneering is seeking a Senior Legal Assistant & Corporate Governance Coordinator to support the Chief Legal Officer and leadership team. You will manage board governance, corporate records, and legal operations in a fast-paced public company environment.

Responsibilities include coordinating board meetings, preparing materials, maintaining records, managing invoices, and enhancing governance processes across time zones and travel. A decade of relevant experience is expected.

Qualifications

• Ten or more years of executive support or paralegal experience in a corporate setting.
• Experience coordinating Board of Directors activities and governance processes.
• Advanced skills with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint.

Responsibilities

• Coordinate Board and Committee meetings, prepare materials, and publish via board portal.
• Attend quarterly meetings, assist with logistics, minute prep, and governance records.
• Prepare proxy materials, annual meeting materials, and SEC filing support documents.
• Monitor governance and legal deadlines, including SEC filings.
• Maintain governance records, subsidiary records, and confidential documents.
• Coordinate document execution and obtain signatures from executives.
• Support board portal systems, governance calendars, and record retention.
• Manage Legal Department SharePoint and document repositories.
• Oversee invoices, outside counsel billing, vendor payments, and LegalTracker.
• Support budgets, invoices, accruals, and governance metrics.
• Maintain Legal Department records and information management systems.
• Coordinate projects and process improvements.
• Prepare and distribute legal and governance communications.
• Maintain confidentiality and discretion in handling sensitive information.
• Manage CLO's calendar and coordinate meetings across time zones.
• Coordinate domestic and international travel and expenses.
• Participate in meetings and prepare notes and follow-up.
• Build relationships with stakeholders to enable governance objectives.
• Serve as liaison among leadership, assistants, and stakeholders.

Skills

Executive support

Governance coordination

Stakeholder management

Tools

Diligent

BoardVantage

LegalTracker

SharePoint

Outlook

Job description

Oceaneering is seeking a Senior Legal Assistant & Corporate Governance Coordinator to support the Chief Legal Officer and leadership team. You will manage board governance, corporate records, and legal operations in a fast-paced public company environment.

Responsibilities include coordinating board meetings, preparing materials, maintaining records, managing invoices, and enhancing governance processes across time zones and travel. A decade of relevant experience is expected.