Senior Legal Billing Specialist | Multi-Partner Invoicing

KELLEY DRYE & WARREN LLP; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Kelley Drye & Warren LLP is seeking a Billing Specialist to manage the monthly billing process for 10 or more partners. The role involves reviewing pre-bills, editing invoices, and handling complex billing with attention to client guidelines.

Successful candidates will have a bachelor’s degree and 5–7 years’ experience in a large law firm, with CMS Classic or Aderant Expert familiarity, strong MS Excel/Word skills, and LEDES proficiency. Remote work not indicated, NYC base likely.

Qualifications

• Bachelor’s degree with 5-7 years in a large law firm setting.
• CMS Classic or Aderant Expert experience preferred.
• Strong MS Excel and MS Word skills.
• Clear understanding of reading and editing LEDES files required.
• Strong understanding of split-party/multi-payor invoicing.
• Excellent written and oral communication skills.
• Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team.
• Ability to establish and maintain good working relationships with others.
• Excellent analytical and problem-solving skills.
• Ability to work in a high-pressure environment with a high degree of accuracy.
• Can organize, prioritize, plan and multi-task to effectively meet deadlines.
• Ability to occasionally work outside of established business hours to meet deadlines.

Responsibilities

• Manage the complete billing process, for approximately 10+ Partners, on a monthly basis.
• Review pre-bills for accuracy, including rates, discounts and formatting.
• Edit pre-bills and prepare invoices in a timely manner. Direct communication with the Partners and Assistants will be necessary.
• Execute complex bills, such as split-party/multi-payor and flat fee task code billing.
• Ensure client billing guidelines are reviewed, documented and adhered to.
• Send invoices electronically and make certain that all e-billing issues are identified and promptly resolved.
• Maintain documentation of procedures, deadlines and other Partner preferences related to their billings.
• Alert management to any billing issues so they can intervene when necessary.
• Research and respond to internal and external inquiries regarding all aspects of billing.
• Running reports and creating spreadsheets will be necessary.
• Monitor all aspects of WIP to ensure it is billed on schedule and identify problem inventory for potential write-off. Direct communication with the Partners and Secretaries will be necessary.
• Support Client and Partner requests for accrual information that is timely and accurate.
• Act as the point of contact when staff members are out of the office.
• Provide backup and/or assistance to other team members when necessary.
• Assist with special projects as needed.
• Work cooperatively with Collections staff and assist with accounts receivable/unapplied cash issues to minimize outstanding and credit balances.

Skills

MS Excel

MS Word

LEDES files

Analytical skills

Communication skills

Education

Bachelor’s degree

Tools

CMS Classic

Aderant Expert

Job description

Kelley Drye & Warren LLP is seeking a Billing Specialist to manage the monthly billing process for 10 or more partners. The role involves reviewing pre-bills, editing invoices, and handling complex billing with attention to client guidelines.

Successful candidates will have a bachelor’s degree and 5–7 years’ experience in a large law firm, with CMS Classic or Aderant Expert familiarity, strong MS Excel/Word skills, and LEDES proficiency. Remote work not indicated, NYC base likely.