Senior Legal Billing Operations Leader (Hybrid)

Gainor Staffing; Port Reading (NJ); Hybrid; USD 95,000 - 115,000; Full time

Job summary

Gainor Staffing is seeking an experienced Billing Leader in New Jersey to manage complex invoicing, drive accountability, and lead a team in a hybrid setup. You will work closely with attorneys and partners to ensure timely reviews and approvals while maintaining accurate records across billing cycles.

The ideal candidate has 5+ years of legal billing experience, 2+ years of leadership, and strong knowledge of billing processes. A Caret-like system familiarity and AP experience are a plus.

Qualifications

• 5+ years of legal billing experience.
• 2+ years of team leadership or management.
• Strong knowledge of billing rates, discounts, write-offs, invoice adjustments, and client engagement terms.
• Experience working directly with attorneys and partners to enforce billing deadlines and secure approvals.
• Proactive, detail‑oriented with ability to manage competing priorities.
• Experience with legal billing systems; Caret familiarity and AP experience are pluses.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Oversee monthly billing cycles, including pre-bills, revisions, invoice finalization, and submission.
• Follow up with attorneys and partners to ensure timely reviews, approvals, and billing completion.
• Manage offshore billing resources while remaining actively involved in daily operations.
• Resolve billing discrepancies and respond to attorney and client inquiries.
• Maintain accurate billing records and ensure compliance with client billing arrangements.
• Assist with accounts payable and special finance projects as needed.

Skills

Legal billing

Leadership

Attention to detail

Client engagement

Attorney collaboration

Caret familiarity

Accounts payable (AP)

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Caret billing system

Accounts payable (AP) processes

Job description

Gainor Staffing is seeking an experienced Billing Leader in New Jersey to manage complex invoicing, drive accountability, and lead a team in a hybrid setup. You will work closely with attorneys and partners to ensure timely reviews and approvals while maintaining accurate records across billing cycles.

The ideal candidate has 5+ years of legal billing experience, 2+ years of leadership, and strong knowledge of billing processes. A Caret-like system familiarity and AP experience are a plus.