Senior Legal Billing Coordinator - Expert Billing

Simpson Thacher & Bartlett LLP; Chicago (IL); On-site; USD 90,000 - 110,000; Full time

Job summary

Simpson Thacher & Bartlett LLP is seeking a Billing Coordinator in Chicago, IL to manage high-volume attorney billing processes and ensure accuracy across monthly cycles. You will interface with attorneys, secretaries and clients, prepare and review pre-bills, apply retainer funds, and support electronic invoicing and reporting.

The role requires 3–5 years in law-firm billing, strong Excel and 3E skills, meticulous attention to detail, and the ability to work independently under tight deadlines,

Qualifications

• 3 to 5 years of billing experience in a large law firm required.
• Ability to present information verbally and in writing.
• Ability to use an accounting calculator.
• Proficiency in MS Office Suite, particularly in Excel.
• High level of proficiency with 3E or comparable billing program.
• Ability to work independently with minimum supervision.
• Strong attention to detail.
• Excellent analytical and problem solving skills.
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment.
• Flexibility to adapt to all work situations and work varied hours.

Responsibilities

• Interface with attorneys, secretaries, clients and staff regarding billing matters.
• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis.
• Review and edit pre-bills in response to attorney and secretary requests.
• Apply retainer/on-account funds as directed by attorney and as per Firm policy.
• Process write-offs according to Firm guidelines and policy.
• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter.
• Submit invoices electronically, assisting with bill resolution as required.
• Review billing supporting documentation for accuracy.
• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections.
• Create billing schedules and various billing analyses as required.
• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments.
• Distribute monthly partner reports.
• Regularly review and update comments for reports distributed to the Finance Committee and Partners.
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues.
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances.
• Mentor and train new Billing Coordinators as directed.
• Assist with special projects as needed.
• Perform other duties as assigned.

Skills

Billing experience

Verbal and written communication

Accounting calculator

MS Office Suite (Excel)

3E billing software

Independent work

Attention to detail

Analytics & problem solving

Multitasking under deadlines

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

3E billing software

Microsoft Excel

Accounting calculator

Job description

Simpson Thacher & Bartlett LLP is seeking a Billing Coordinator in Chicago, IL to manage high-volume attorney billing processes and ensure accuracy across monthly cycles. You will interface with attorneys, secretaries and clients, prepare and review pre-bills, apply retainer funds, and support electronic invoicing and reporting.

The role requires 3–5 years in law-firm billing, strong Excel and 3E skills, meticulous attention to detail, and the ability to work independently under tight deadlines,