Senior Billing Coordinator

Simpson Thacher; Chicago (IL); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Chicago is seeking a Senior Billing Coordinator to manage attorney billing, prepare pre-bills, apply retainer funds, and process complex invoices.

The role requires 3–5 years in a large law firm, strong Excel and 3E skills, attention to detail, and the ability to meet tight deadlines in a high-pressure environment. Hybrid work with a competitive base salary is offered.

Qualifications

• 3–5 years of billing experience in a large law firm.
• Proficiency with MS Office, especially Excel.
• Experience with 3E or comparable billing system.
• Ability to work independently with minimal supervision.
• Strong analytical and problem-solving skills.

Responsibilities

• Compile, analyze and process a high volume of attorney bills monthly.
• Review and edit pre-bills in response to requests.
• Submit invoices electronically and assist with bill resolution as needed.
• Mentor and train new Billing Coordinators as directed.

Skills

Billing experience

Excel

3E billing

Attention to detail

Multitasking

Communication skills

Education

High School diploma or GED

Bachelor’s degree preferred

Tools

3E

Job description

Grow with us. Simpson Thacher is one of the world’s premier law firms with over 3300 attorneys and professional staff members across 13 offices globally. We are known for market-leading work across multiple industries, including private equity, M&A, banking, capital markets, and litigation, and a professional staff organization that works hand in hand with one another and our attorneys to drive our growth.Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.ResponsibilitiesInterface with attorneys, secretaries, clients and staff regarding billing mattersCompile, analyze and process a high volume of attorney bills to clients on a monthly basisReview and edit pre-bills in response to attorney and secretary requestsApply retainer/on-account funds as directed by attorney and as per Firm policyProcess write-offs according to Firm guidelines and policyExecute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matterSubmit invoices electronically, assisting with bill resolution as requiredReview billing supporting documentation for accuracyResearch and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate correctionsCreate billing schedules and various billing analyses as requiredEffectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignmentsDistribute monthly partner reportsRegularly review and update comments for reports distributed to the Finance Committee and PartnersAttend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issuesWork cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balancesMentor and train new Billing Coordinators as directedAssist with special projects as neededPerform other duties as assignedRequired SkillsRequired3 to 5 years of billing experience in a large law firm requiredAbility to effectively present information verbally and in writingAbility to use an accounting calculatorProficiency in MS Office Suite, particularly in ExcelHigh level of proficiency with 3E or comparable billing programAbility to work independently with minimum supervisionStrong attention to detailExcellent analytical and problem solving skillsCan organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environmentFlexibility to adapt to all work situations and work varied hoursPreferred5 plus years of billing experience preferredFamiliarity with E-billing Hub and Multi currency preferredRequired EducationHigh School diploma or GED equivalentPreferred EducationBachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experienceSalary InformationIL Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.Simpson Thacher will not sponsor applicants for work visas for this position.Privacy NoticeFor information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.#LI-Hybrid