Senior Leader Executive Assistant – Global Travel

Broad Institute; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Broad Institute is seeking an experienced administrative professional to provide high-level support to a Core Member and the Cancer Program. The role requires diplomacy, discretion, and mature judgment in interactions with management, scientists, and external partners.

Responsibilities include calendar management, travel coordination, meeting and event planning, and handling communications. Candidates typically have 5+ years of relevant experience and a Bachelor's degree or higher.

Qualifications

• Minimum 5+ years of related administrative experience with a Bachelor's degree, or 3+ years with a Master's, or PhD without experience.
• Ability to represent the supervisor and program with discretion, tact, and maturity.

Responsibilities

• Manage supervisor calendar, prepare documents, and take meeting minutes.
• Coordinate domestic and international travel, and expense reports.
• Handle regular communications and prepare routine documents.
• Plan and coordinate major meetings, events, and visits.
• Organize weekly lab meetings and performance-evaluation processes.
• Arrange logistics for offsite events and seminars within budget.
• Arrange menus, room setup, and accommodations for meetings.
• Handle occasional personal appointments for the supervisor.

Skills

High-level administrative support

Tact and diplomacy

Strong communication

Calendar management

Education

Bachelor's degree in a related discipline

Master's degree or PhD in related field

Job description

The Broad Institute is seeking an experienced administrative professional to provide high-level support to a Core Member and the Cancer Program. The role requires diplomacy, discretion, and mature judgment in interactions with management, scientists, and external partners.

Responsibilities include calendar management, travel coordination, meeting and event planning, and handling communications. Candidates typically have 5+ years of relevant experience and a Bachelor's degree or higher.