Senior IT Executive Assistant & Operations Coordinator

ERock; Houston (TX); Sur place; USD 65 000 - 90 000; Plein temps

Avantages offerts par ce poste

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

Prescription Drug Insurance

401(k) Match

Paid Time Off

Paid Holidays

Résumé du poste

ERock is hiring a Senior Administrative Assistant to support multiple senior leaders in Houston. The role focuses on calendar management, travel coordination, expense reporting, and document preparation in a fast-paced environment.

The ideal candidate has 5+ years of executive support experience, advanced MS Office skills, and excellent communication. This onsite position involves budgeting support, vendor coordination, and scheduling across teams.

Qualifications

• 5+ years of administrative, executive support, or office management experience.
• Experience supporting multiple leaders simultaneously.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong calendar management and travel coordination experience.
• Experience processing expenses, invoices, or basic bookkeeping.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsabilités

• Manage complex calendars for multiple leaders, including scheduling meetings, prioritizing, and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, and other business documents.
• Organize and coordinate internal meetings, leadership meetings, and offsite events.
• Track action items and follow up with stakeholders to ensure timely completion.
• Screen and prioritize incoming communications and requests.
• Assist with department budgeting, invoice processing, purchase requisitions, and expense reporting.
• Support vendor setup, purchase orders, and contract administration activities.
• Maintain records, files, and confidential business documents.
• Coordinate onboarding logistics for new team members, including workspace, equipment, and scheduling.
• Assist with planning team events, training sessions, and employee engagement activities.
• Serve as a point of contact between leadership, employees, vendors, and external partners.
• Process invoices and ensure timely submission for payment.
• Reconcile corporate credit card expenses and travel-related expenditures.
• Assist with tracking departmental budgets and spending.
• Support month-end administrative activities and reporting.
• Maintain accurate records of expenses, contracts, and vendor documentation.

Connaissances

Calendar management

Travel coordination

Expense reporting

Executive support

Communication

Documentation

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Description du poste

ERock is hiring a Senior Administrative Assistant to support multiple senior leaders in Houston. The role focuses on calendar management, travel coordination, expense reporting, and document preparation in a fast-paced environment.

The ideal candidate has 5+ years of executive support experience, advanced MS Office skills, and excellent communication. This onsite position involves budgeting support, vendor coordination, and scheduling across teams.