Senior Inventory Control & VMI Coordinator

Sonepar; Upper Marlboro (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) with company match

Professional development programs

Shareholder opportunity

Disability insurance

Life insurance for dependents

Wellness program

Gym reimbursement

Employee Assistance Program

Job summary

Capital Electric is seeking a highly organized Specialty Services Administrator to support VMI, PLS, TFS, and PNP programs. You will manage reporting, inventory data, and customer accounts while collaborating with Sales and Operations to drive scalable processes.

Responsibilities include analytics, data management, platform administration, and cross-functional coordination to improve service efficiency and customer experience across our Specialty Services offerings.

Qualifications

• Associate degree or equivalent professional experience preferred.
• Minimum 2 years of administrative, customer service, inventory management, operations, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Strong Microsoft Office skills, particularly Excel, Outlook, Word, and PowerPoint.
• Experience working with ERP systems, inventory management software, or database platforms preferred.
• Ability to work independently while supporting multiple stakeholders.

Responsibilities

• Generate, maintain, and distribute daily, weekly, and monthly VMI reports.
• Analyze inventory consumption trends and customer usage data.
• Support customers and sales teams with actionable reporting insights.
• Assist in identifying inventory optimization opportunities, stockout risks, and cost-saving initiatives.
• Maintain reporting accuracy and consistency across all VMI accounts.
• Maintain customer part numbers, product lists, and approved inventory assortments.
• Manage and update inventory min/max levels.
• Support onboarding and implementation of new VMI customer accounts.
• Ensure data integrity between customer inventories, Eclipse, and supporting software platforms.
• Coordinate inventory updates for existing VMI customers.
• Assist with customer account audits and inventory reviews.
• Provide administrative support for inventory management platforms including: Store Room Pro, Innovo Stock Room, and other future software partners.
• User account management, product and inventory maintenance, reporting configuration, data synchronization, customer setup and implementation support, platform troubleshooting and coordination with software vendors.
• Assist field personnel with order entry and purchasing activities.
• Coordinate replenishment requests and inventory transfers.
• Monitor inventory availability and support stockout prevention initiatives.
• Work closely with Supply Chain and Purchasing teams to improve product availability.
• Support inventory management activities related to vending machines, lockers, and asset management programs.
• Schedule customer site visits, inventory reviews, and program implementations.
• Coordinate training sessions, customer presentations, and Specialty Services events.
• Support communication efforts between customers, sales teams, branch personnel, and Specialty Services associates.
• Maintain organized documentation, records, and program files.
• Assist with internal project tracking and follow-up activities.
• Assist in developing and maintaining internal and external Specialty Services SOPs.
• Support customer onboarding documentation and implementation standards.
• Help create scalable processes and best practices across VMI and Specialty Services programs.
• Participate in continuous improvement initiatives designed to increase efficiency and service consistency.
• Support marketing and branding efforts for VMI, PLS, TFS, and PNP programs.
• Assist with creation and maintenance of customer-facing materials, presentations, and program documentation.
• Help coordinate promotional campaigns, customer events, and Specialty Services initiatives.
• Maintain content libraries and program resources.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multi-project management

Microsoft Office

ERP systems

Inventory management software

Data reporting

Education

Associate degree or equivalent

Tools

Microsoft Office

ERP systems

Inventory software (Eclipse, Store Room Pro, etc.)

Inventory reporting tools

Job description

Capital Electric is seeking a highly organized Specialty Services Administrator to support VMI, PLS, TFS, and PNP programs. You will manage reporting, inventory data, and customer accounts while collaborating with Sales and Operations to drive scalable processes.

Responsibilities include analytics, data management, platform administration, and cross-functional coordination to improve service efficiency and customer experience across our Specialty Services offerings.