Specialty Services Inventory Administrator

Sonepar USA Inc; Upper Marlboro (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) with company match

Professional development

Shareholder opportunity

Disability insurance

Life insurance for dependents

Wellness program

Gym reimbursement

Employee Assistance Program (EAP)

Job summary

Capital Electric is seeking a highly organized Specialty Services Administrator to support the growth of our VMI, PLS, TFS, and PNP programs. You will manage reporting, customer accounts, software platforms, and inventory-related processes to enhance service delivery and scalability.

The role focuses on generating insights from VMI data, maintaining accurate inventories, and coordinating with Sales, Supply Chain, and IT to implement improvements across our Specialty Services offerings.

Qualifications

• Associate degree or equivalent professional experience preferred.
• Minimum 2 years of administrative, customer service, inventory management, operations, or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High level of accuracy and attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Strong Microsoft Office skills, particularly Excel, Outlook, Word, and PowerPoint.
• Experience working with ERP systems, inventory management software, or database platforms preferred.
• Ability to work independently while supporting multiple stakeholders.

Responsibilities

• Generate, maintain, and distribute daily, weekly, and monthly VMI reports.
• Analyze inventory consumption trends and customer usage data.
• Support customers and sales teams with actionable reporting insights.
• Assist in identifying inventory optimization opportunities, stockout risks, and cost-saving initiatives.
• Maintain reporting accuracy and consistency across all VMI accounts.
• Maintain customer part numbers, product lists, and approved inventory assortments.
• Manage and update inventory min/max levels.
• Support onboarding and implementation of new VMI customer accounts.
• Ensure data integrity between customer inventories, Eclipse, and supporting software platforms.
• Coordinate inventory updates for existing VMI customers.
• Assist with customer account audits and inventory reviews.
• Provide administrative support for inventory management platforms including Store Room Pro and Innovo Stock Room.
• Responsibilities include: user accounts, product and inventory maintenance, reporting configuration, data synchronization, customer setup and implementation support, platform troubleshooting.

Skills

Strong organizational skills

Excellent written and verbal skills

MS Office proficiency

Multitasking/time management

Attention to detail

Independent work

Education

Associate degree or equivalent

Tools

Store Room Pro

Innovo Stock Room

Eclipse ERP

Job description

Capital Electric is seeking a highly organized Specialty Services Administrator to support the growth of our VMI, PLS, TFS, and PNP programs. You will manage reporting, customer accounts, software platforms, and inventory-related processes to enhance service delivery and scalability.

The role focuses on generating insights from VMI data, maintaining accurate inventories, and coordinating with Sales, Supply Chain, and IT to implement improvements across our Specialty Services offerings.