Senior Hybrid Real Estate Practice Assistant

Plona Partners; Fort Lauderdale (FL); Hybrid; USD 48,000 - 60,000; Full time

Benefits offered by this job

Overtime

Bonus

Hybrid schedule

Job summary

Plona Partners’ Real Estate practice in Fort Lauderdale is seeking an experienced Practice Assistant to support attorneys and paralegals on sophisticated real estate transactions. This hybrid role blends traditional legal administrative tasks with active involvement in transaction coordination and client communications.

The ideal candidate has 5-10+ years of experience as a legal assistant, strong document preparation and proofreading skills, and the ability to manage multiple deadlines in a

Qualifications

• 5-10+ years of legal assistant or practice assistant experience.
• Real Estate practice experience strongly preferred.
• Experience supporting multiple attorneys in a sophisticated law firm environment.
• Strong document preparation and proofreading skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and time-sensitive deadlines.

Responsibilities

• Preparing, revising, proofreading, and formatting real estate and legal documents
• Tracking critical dates, outstanding items, and transaction-related deadlines
• Coordinating with attorneys and paralegals to keep matters moving efficiently
• Conducting public records and corporate records research
• Managing calendars, meetings, conference calls, and travel
• Running conflicts checks and assisting with new client and matter openings
• Maintaining electronic and physical matter files
• Assisting with attorney time entries, billing, and proforma review
• Preparing expense reports and coordinating administrative workflows
• Communicating with clients and other real estate professionals as needed
• Anticipating attorney needs and proactively following up on outstanding items

Skills

Legal support

Real estate experience

Multitasking

Calendar management

Documentation prep

Attention to detail

Job description

Plona Partners’ Real Estate practice in Fort Lauderdale is seeking an experienced Practice Assistant to support attorneys and paralegals on sophisticated real estate transactions. This hybrid role blends traditional legal administrative tasks with active involvement in transaction coordination and client communications.

The ideal candidate has 5-10+ years of experience as a legal assistant, strong document preparation and proofreading skills, and the ability to manage multiple deadlines in a