Senior Human Resource Coordinator, Department of Neuroscience

The University of Texas at Austin; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin's Department of Neuroscience is seeking a Senior Human Resource Coordinator to deliver comprehensive HR support on the UT Austin campus. You will manage employee lifecycle processes, assist with recruitment, onboarding, payroll, and HR compliance, partnering with CNS leadership and central offices.

In this role, you will serve faculty, staff, students, postdocs, and researchers, handling confidential information with discretion while coordinating with Workday

Qualifications

• Bachelor’s degree in human resources, business, public administration, or related field.
• Five years of administrative experience with at least one year in HR functions.
• Ability to manage multiple priorities in a fast-paced environment with deadlines.
• Strong written and verbal communication and service orientation.

Responsibilities

• HR Operations & Employee Lifecycle: Initiate and process Workday transactions per procedures.
• Monitor workflows for delays, issues, or compliance concerns.
• Serve as Timekeeper; coordinate payroll deadlines and employee communications.
• Guide hiring managers and search committees through the full hiring lifecycle.

Skills

Communication skills

Time management

Discretion with confidential info

Administrative experience

Education

Bachelor’s degree in HR / related field

Tools

Workday

Smartsheet

Microsoft 365

Job description

Senior Human Resource Coordinator, Department of Neuroscience**----****Hiring Department:**Department of Neuroscience**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Oct 19, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesFaculty in the Department of Neuroscience, in the College of Natural Sciences (CNS), explore the nervous system across all levels of analysis and advance our understanding of its fundamental nature and its disorders. We specialize in learning and memory, sensory perception, computational and theoretical neuroscience and the neurobiology of addiction. As we delve into research, we also provide students with a multidisciplinary experience, equipping them for careers in research, medicine, industry and beyond. For more information on the Department of Neuroscience, go to: https://cns.utexas.edu/academics/departments/neuroscience. **Purpose**This position will provide comprehensive HR support for the Department of Neuroscience, coordinating employee lifecycle processes, recruitment, onboarding, payroll, and HR compliance. You'll serve as a key departmental resource for faculty, staff, students, postdoctoral fellows, and research personnel, partnering with Neuroscience leadership, other CNS HR professionals, and University offices to ensure effective and compliant HR operations. **Responsibilities**HR Operations & Employee Lifecycle* Accurately initiate and process Workday transactions in accordance with university and departmental procedures for faculty, staff, students, and affiliates.* Monitor business processes from initiation through completion, identifying potential delays, issues, or compliance concerns.* Serve as a Timekeeper for the department, reviewing employee timesheets for completion and compliance with university policies. Monitor payroll deadlines, and communications with employees and managers regarding outstanding issues.* Serve as a first point of contact for employees with questions about HR policies, benefits, leave, pay and employment practices. Provide guidance on addressing performance and conduct concerns, and refer complex or sensitive matters to CNS HR leadership, or other appropriate university offices. . Recruitment & Workforce Management* Partner with faculty, department leadership, and administrative teams to establish new and existing positions, prepare and post recruitment requests, and support recruitment across all employee categories, including academic, research, staff, and student positions.* Guide hiring managers and search committees through the full hiring lifecycle, from position setup through offer and onboarding handoff, ensuring recruitment follows departmental, CNS, and University policy and best practices.* Track and monitor recruitment requests, onboarding and offboarding tasks, to promote hiring efficiency. Visa Processing & International Employee Support* Coordinate and submit immigration filings, extensions, amendments, and renewals for faculty, researchers, employees, exchange visitors, and affiliates, across visa and permanent residency categories.* Partner with Texas Global and other University offices on filing strategies and case resolution.* Maintain a tracking system for immigration deadlines and expirations, and report status and upcoming actions at weekly HR meetings. HR Compliance, Policy & Departmental Support* Partner with CNS HR, departmental administrative units, and central University offices to obtain, interpret, and implement HR policy guidance, and communicate policies, procedures, and compliance requirements to faculty and staff.* Support departmental compliance with University HR policies and procedural changes, including processing and monitoring required HR reports such as the monthly Stopgap report. **Required Qualifications*** Bachelor’s degree in human resources, business administration, public administration, or a related field.* Five years of administrative experience with at least one year focusing on human resource functions.* Ability to manage multiple priorities and long-term projects in a fast-paced environment with competing deadlines* Ability to handle confidential information with discretion and sound judgement.* Strong written and verbal communication skills and a service-oriented approach to supporting faculty, staff, and students.* Strong time management, critical thinking, and organizational skills.Relevant education and experience may be substituted as appropriate. **Preferred Qualifications*** Experience in a higher education or research university HR environment.* Experience supporting employment-based immigration processes (e.g. J-1, H-1B).* Proficiency with HR and business systems, such as Workday, Smartsheet, Microsoft 365.* Ability to take initiative and work both independently and collaboratively with minimal supervision.* Professional HR certification is a plus. **Salary Range*** $65,000 + depending on qualifications**Working Conditions*** May work around standard office conditions.* Repetitive use of a keyboard at a workstation. **Work Shift**Flexible Monday – Friday work week between 7 a.m. – 6 p.m. **Required Materials*** Resume/CV* Three (3) work references with their contact information; at least one reference should be from a supervisor* Letter of interest