Business Affairs Manager

The University of Texas at Austin; Austin (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Retirement plan

Shuttle access

Job summary

The University of Texas at Austin is hiring a Business Affairs Manager in the Department of Integrative Biology. The role provides financial, budgetary, and operational support to faculty and staff, and oversees accounting, procurement, and grants administration.

Responsibilities include budget coordination, data reporting, and coordinating with HR to implement financial initiatives. A background in university financial processes is preferred.

Qualifications

• Requires a bachelor’s degree and five years of administrative experience, or a high school diploma and seven years of administrative experience.
• Ability to prioritize tasks and manage deadlines in a busy academic environment.
• Excellent verbal and written communication with diverse stakeholders.

Responsibilities

• Oversee budget and accounts; ensure compliance and reporting.
• Assist Director with office management, data gathering, and endowment tracking.
• Provide oversight for accounting, procurement, inventory, and grants administration; supervise staff.

Skills

Communication

Prioritization

Team collaboration

Verbal and written communication

Education

Bachelor’s degree

High school diploma or GED

Tools

DEFINE

Workday

FRMS

UT Market

Microsoft Office

Job description

**Job Posting Title:**Business Affairs Manager**----****Hiring Department:**Department of Integrative Biology**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Nov 01, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General NotesSecurity sensitive; criminal background check conducted on selected candidate. Hiring decision is contingent upon applicant successfully clearing background check. Must be eligible to work in the US on a full-time basis for any employer without sponsorship. UT Austin offers a competitive benefits package that includes:* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card Please visit our Human Resources (HR) website to learn more about the total benefits offered. ## PurposeThe Department of Integrative Biology seeks a Business Affairs Manager to serve as a key member of the Finance team, providing financial, budgetary, and operational support to faculty, staff, center leadership, and school administration. This position is responsible for financial analysis, budget management, center financial administration, reporting, and business operations that support the Department's academic, research, and public service mission.## ## Responsibilities* Budget and Compliance Oversight: Serve as the financial point of contact for office budgets and accounts. Oversee compliance activities, including balance reviews, budget preparation, cost projections and scholarship processing. Perform account reconciliations and analysis. Gather data and assist with reporting and complex departmental decisions.* Assist the Director in maintaining electronic office management and office contact system. Manage account and endowment sheets for faculty and department. Ensure departmental guides containing accounts and codes are maintained for tracking expenditures.* Financial Management Oversight: Advise accounting team regarding financial questions regarding allowability and/or source of funds. Audit and approve transactions, including corrections by administrative teams in their areas of responsibilities. Approve transaction processes and corrections submitted by administrative teams. Assists with review of monthly and fiscal-year transactions. Monitor stopgap accounts, process costing corrections, and initiate funding transfers. Serve as a backup document creator and processor for office-related actions. Ensure financial transactions comply with university policies and applicable regulations.* Process Improvement/Team Leadership: Supervise accounting, procurement/inventory and grants administrative staff, providing guidance and oversight to ensure efficient operations. Providing ongoing coaching and training opportunities to support staff growth. Foster a collaborative team environment that encourages problem-solving and continuous improvement.* Collaborate with Grants and Contracts Specialists and HR to produce monthly financial reports and specialized projections for each faculty member. Assist the Director and Chair with implementing special reports for financial initiatives. Responsible for all accounting records and account certification. Interpret and ensure compliance with federal, state, and University policy.* Other duties as assigned ## Required Qualifications* Bachelor’s degree and five years of administrative experience, or high school graduation or GED and seven years of administrative experience.* Ability to effectively prioritize and manage competing issues and deadlines.* Demonstrated excellent verbal and written communication skills.* Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and administrative contacts throughout the university.* Demonstrated ability to work effectively as a member of a team and individually.* Relevant education and experience may be substituted as appropriate. ## Preferred Qualifications* More than the required amount of administrative experience.* Demonstrated proficiency in examining, organizing, and reporting data.* Experience working in an academic environment or at a university.* Working knowledge of UT Austin accounting processes and procedures.* Experience with DEFINE, Workday, FRMS, UT Market, and Microsoft Office applications. ## Salary Range* $60,000+ depending on qualifications ## Working Conditions* Typical office environment* Repetitive use of a keyboard at a workstation* Use of manual dexterity ## Required Materials* Resume/CV* 3 work references with their contact information, including email address. At least one reference should be from a supervisor* Letter of interest **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.