Senior Human Resource Coordinator

University of Texas at Austin; Austin (TX); On-site; USD 59,000 - 72,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Human Resource Coordinator to provide end-to-end HR support for the Department of Neuroscience. This onsite role in Austin coordinates employee lifecycle activities, recruitment, onboarding, payroll, and timekeeping while ensuring compliance with university procedures.

You will partner with CNS HR leadership and central offices to handle routine HR needs and more complex guidance, supporting hiring across academic and staff categories and

Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• 5 years of administrative experience, with at least 1 year focused on HR functions.
• Ability to manage multiple priorities and long-term projects in a fast-paced environment.
• Discretion handling confidential information with sound judgment.
• Strong written and verbal communication skills and service-oriented approach.

Responsibilities

• Initiate and process Workday transactions for faculty, staff, students, and affiliates.
• Monitor HR processes from start to finish, flag issues or delays as needed.
• Serve as Timekeeper, review employee timesheets for policy alignment.
• Track payroll deadlines and coordinate with employees and managers.
• Provide guidance on HR policies, benefits, leave, pay, and employment practices.
• Support recruitment lifecycle, postings, onboarding, and immigration filings.
• Collaborate with CNS HR and central offices to implement policy guidance.
• Maintain immigration deadline tracking and report status weekly.

Skills

Administrative experience

Communication skills

Time management

Discretion handling

Multi-tasking

Education

Bachelor's degree in HR or related field

Tools

Workday

Smartsheet

Microsoft 365

Job description

The University of Texas at Austin is seeking a Senior Human Resource Coordinator to provide end-to-end HR support for the Department of Neuroscience. In this onsite Austin role, you will coordinate employee lifecycle activities, support recruitment and onboarding, oversee payroll and timekeeping processes, and help ensure HR operations remain compliant with university procedures. Working closely with Neuroscience leadership, CNS HR professionals, and central university offices, you will serve as a key departmental resource for both routine HR needs and more complex guidance.

Key Responsibilities

• Initiate and process Workday transactions accurately for faculty, staff, students, and affiliates in line with university and departmental procedures.
• Monitor HR business processes from initiation through completion, flagging potential delays, issues, or compliance concerns.
• Act as a Timekeeper, reviewing employee timesheets for completion and alignment with university policy requirements.
• Track and communicate payroll deadlines, coordinating with employees and managers on outstanding issues.
• Serve as a first point of contact for questions related to HR policies, benefits, leave, pay, and employment practices.
• Provide guidance for performance and conduct concerns, and route complex or sensitive matters to CNS HR leadership or other appropriate university offices.
• Partner with faculty, department leadership, and administrative teams to establish and maintain positions, prepare and post recruitment requests, and support hiring across academic, research, staff, and student categories.
• Guide hiring managers and search committees through the hiring lifecycle, from position setup through offer and onboarding handoff, ensuring recruitment follows departmental, CNS, and university policy and best practices.
• Track and monitor recruitment requests as well as onboarding and offboarding tasks to support hiring efficiency.
• Coordinate and submit immigration filings, including extensions, amendments, and renewals for faculty, researchers, employees, exchange visitors, and affiliates across visa and permanent residency categories.
• Partner with Texas Global and other university offices on filing strategies and case resolution.
• Maintain an immigration deadline and expiration tracking system and report status and upcoming actions at weekly HR meetings.
• Coordinate with CNS HR, departmental administrative units, and central university offices to obtain, interpret, and implement HR policy guidance; communicate relevant procedures and compliance requirements to faculty and staff.
• Support departmental compliance with university HR policies and procedural changes, including processing and monitoring required HR reports such as the monthly Stopgap report.

Qualifications

• Bachelor’s degree in human resources, business administration, public administration, or a related field.
• 5 years of administrative experience, with at least 1 year focused on human resource functions.
• Ability to manage multiple priorities and long-term projects in a fast-paced environment with competing deadlines.
• Ability to handle confidential information with discretion and sound judgment.
• Strong written and verbal communication skills and a service-oriented approach to supporting faculty, staff, and students.
• Strong time management, critical thinking, and organizational skills.

Preferred Qualifications

• Experience in a higher education or research university HR environment.
• Experience supporting employment-based immigration processes (for example, J-1, H-1B).
• Proficiency with HR and business systems, including Workday, Smartsheet, and Microsoft 365.
• Ability to take initiative and work independently and collaboratively with minimal supervision.
• Professional HR certification is a plus.

Technologies

• Workday
• Smartsheet
• Microsoft 365

Compensation and Schedule

• Salary: USD 65,000 per year; $65,000+ depending on qualifications.
• Location: Austin, TX (onsite).
• Work shift: Flexible Monday to Friday work week between 7:00 a.m. and 6:00 p.m.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.

Required Application Materials

• Resume/CV
• Three (3) work references with contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility and Screening

• Regular staff employed in their current position for the last six continuous months are eligible for openings recruited for through University-Wide or Open Recruiting, including promotional opportunities and lateral transfers.
• Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
• If hired, you will complete the federal Employment Eligibility Verification I-9 form and present acceptable, original documents no later than the third day of employment.
• The university uses E-Verify to check work authorization of all new hires effective May 2015 (company ID number: 854197).
• A criminal history background check will be required for finalist(s) under consideration.

Additional Compliance and Policy Notices

• Employees may be required to report violations of law under Title IX and the Jeanne Clery Act (Clery Act).
• If this position is identified as a Campus Security Authority, you will be notified and provided resources for reporting.
• The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.
• The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with applicable federal and state laws regarding nondiscrimination and affirmative action.
• Pay transparency: the university will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant; access to compensation information does not permit disclosure outside permitted circumstances.

Retirement Plan Eligibility

• Retirement plan: Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

E-EO Employer Statement

The University of Texas at Austin is committed to a policy of equal opportunity for all persons and does not discriminate based on protected characteristics in employment, educational programs and activities, and admissions.