Senior HR Coordinator

Olgoonik Corporation; Fairfax (VA); On-site; USD 50,000 - 75,000; Full time

Job summary

Olgoonik Corporation in Fairfax, VA, seeks an experienced Senior Human Resources Coordinator to manage onboarding, benefits administration and employee records with limited supervision.

You will enter data into HR systems, support open enrollment, assist with recruitment tasks, and help keep documentation compliant. This role requires strong MS Word/Excel, attention to detail and teamwork in a fast-paced office environment.

Qualifications

• Requires 3 years of administrative experience handling confidential information.
• 2 years HR experience preferred.
• Working knowledge of basic HR concepts, policies and procedures.

Responsibilities

• Coordinate onboarding, benefits, and employee records for new hires, ensuring timely completion.
• Enter employee data into HR and benefits systems with accuracy.
• Assist Senior Benefits Administrator with benefit invoices, monthly reports, and open enrollment.
• Support employment changes, verifications, and end-of-employment actions.
• Assist recruitment tasks: forwarding applications, scheduling interviews, drafting offers.
• Maintain employee and benefit files and support document retention.
• Answer employee questions and manage department emails.
• Prepare HR reports and assist with audits.
• Support teambuilding events and recognition programs.
• Complete special projects as assigned.
• Perform other related duties as needed.

Skills

MS Word

MS Excel

PowerPoint

Outlook

Data entry

Attention to detail

Team player

Multitasking

Education

High School Diploma

Associate degree preferred

Tools

HRIS

Job description

Olgoonik is an Equal Opportunity Employer

Overview:

The Senior Human Resources Coordinator supports Olgoonik Development LLC and its subsidiaries, completing administrative Human Resource tasks, with limited direction and oversight, in the areas of onboarding, recruiting, benefits and employee records as assigned.

Primary Responsibilities:

• Coordinates and completes onboarding, benefits, and employee records activities and tasks for new hires ensuring timely monitoring and completion.
• Performs data entry of employee information into various HR and Benefits systems for new hires, benefit enrollments, and employment changes, and ensures accuracy of the data entered.
• Works collaboratively with and takes guidance from the Senior Benefits Administrator in matters pertaining to the Benefits area. Reconciles benefits invoices, completes benefit monthly reports and supports open enrollment activities.
• Supports and processes employment and benefit changes, employment verifications, and end of employment actions.
• Supports recruitment functions, as assigned, which may include forwarding applications, scheduling interviews, drafting offer letters and other administrative support tasks.
• Supports employee records processes in the timely maintenance of employee and benefit files, ensuring documents are complete and accurate, and supports document retention processes.
• Collaborates in the management of department email inboxes, responding to employee questions in a timely manner.
• Provides support and follow-up communications to employees regarding company policies, procedures, and employment documents, and responds to general human resources employee questions.
• Prepares human resource reports and participates in audit activities as assigned.
• Assists with teambuilding events for the OD Corporate Offices, such as holiday celebrations, quarterly meetings, and annual picnic, and performs activities in support of company employee recognition programs.
• Completes special projects in support of other team members.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• There are no supervisory responsibilities associated with this position.

Education and/or Experience:

• High School Diploma required. An associate's degree is preferred.
• Three (3) years of administrative experience working in a professional capacity with confidential and or sensitive information is required.
• Two years of experience in human resources is preferred.
• Working knowledge of basic HR concepts, policies and procedures is preferred.

Knowledge, Skills, and Abilities:

• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Must have strong administrative skills and attention to detail.
• Must possess a demonstrated proficiency in data entry, accessing data, and reporting.
• Must demonstrate an excellent attitude and ability to work as a member of a team.
• Must be self-motivated and have the ability to work effectively under minimal supervision.
• Must be able to work efficiently in a fast-paced environment on multiple projects.

Certificates, Licenses, Registrations:

• None required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment. Travel may be required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.