Project Coordinator

Olgoonik Corporation; Tucson (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

Olgoonik Corporation is seeking a Project Coordinator to assist project managers overseeing construction projects. You will help in bid phase, coordinate resources, prepare submittals, and maintain project documentation in a fast-paced environment.

Requirements include a high school diploma or GED, a bachelor’s degree preferred, and 1–2 years of experience in project coordination or government contracts. Proficiency with MS Office and reading plans is essential; valid driver’s license beneficial.

Qualifications

• High school diploma or GED required.
• Bachelor’s Degree preferred; education and/or related experience may be substituted.

Responsibilities

• Assists in bid phase by contacting vendors and subs, maintaining spreadsheets, cost data, etc.
• Works with project managers on resource planning, availability and allocation according to project portfolio requirements.
• Produces, reviews and submits project submittals.
• Coordinates internal resources and third parties/vendors.
• Creates and maintains comprehensive project documentation.
• Produces submittal logs from the contract documents and ensures that all project submittals are completed in a timely manner.
• Updates project schedules.
• Performs quality assurance as required.
• Produces project close‑out documentation and submittals.
• Participates in team's post‑project lessons learned and performance reviews.
• Purchases and ships materials as needed.

Skills

Attention to detail

Team collaboration

Multi-tasking

Strong communication

Planning

MS Suite proficiency

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Word

MS PowerPoint

MS Excel

MS Project

Email software

Job description

Olgoonik is an Equal Opportunity Employer.

Overview

Provides assistance to project managers overseeing projects for a broad range of construction projects.

Primary Responsibilities

• Assists in bid phase by contacting vendors and subs, maintaining spreadsheets, cost data, etc.
• Works with project managers on resource planning, availability and allocation according to project portfolio requirements.
• Produces, reviews and submits project submittals
• Coordinates internal resources and third parties/vendors.
• Creates and maintains comprehensive project documentation.
• Produces submittal logs from the contract documents and ensures that all project submittals are completed in a timely manner.
• Updates project schedules.
• Performs quality assurance as required.
• Produces project close‑out documentation and submittals.
• Participates in team's post‑project lessons learned and performance reviews.
• Purchases and ships materials as needed.

Supervisory Responsibilities

N/A

Education and Experience

• High school diploma or GED required
• Bachelor’s Degree preferred. Education and/or additional related experience may be substituted.
• Minimum 1‑2 years of experience as a Project Coordinator or closely related field.
• Minimum 1‑2 years of experience in support of Federal Government contracts preferred.
• Experience with projects on federal contracts preferred.
• Must have a good understanding of commercial construction means, methods, and materials.
• Experience in reading, interpreting plans and specifications for construction projects.

Knowledge, Skills, and Abilities

• Ability to take direction from multiple project managers.
• Ability to proficiently multi‑task and efficiently work in a fast‑paced environment on multiple projects and have strong attention to detail.
• Demonstrate a good attitude and ability to work as a member of a team.
• Ability to think strategically and work towards meeting short and long‑term goals.
• Demonstrate accuracy and good analytical skills.
• Must have the ability to organize and coordinate workload to meet deadlines, monitoring and adjusting priorities as needed.
• Must be proficient with MS Suite products (MS Word, MS PowerPoint, MS Excel, MS Project) and email business software.
• Position requires self‑motivation and the ability to work effectively under moderate supervision.

Certificates, Licenses, Registrations

Must have a valid driver’s license.

Security Clearance

N/A

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 50 pounds.

Work Environment

General office environment.

Equal Employment Opportunity Statement

Olgoonik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.