Senior HR Administrative Specialist — Support CHRO

Young World Physical Education; Lynchburg (VA); On-site; USD 38,000 - 54,000; Full time

Job summary

Lynchburg City Schools in Lynchburg, Virginia, is seeking an Administrative Assistant III in the Human Resources Department to perform high-level clerical, operational, and confidential support for the Chief Human Resources Officer and HR Generalist.

You will coordinate onboarding and offboarding, maintain personnel records, assist with budgeting and timekeeping, and provide exceptional customer service to employees and applicants while upholding privacy and compliance.

Qualifications

• Associates Degree or Equivalent required.
• Bachelor’s Degree preferred.
• 3-4 years of office management, bookkeeping, clerical experience, or human resources experience preferred.

Responsibilities

• Provide advanced administrative support to the Chief Human Resources Officer and HR Generalist by coordinating daily office operations, managing priorities, and ensuring timely completion of assignments.
• Maintain calendars, schedule meetings and conferences, coordinate meeting logistics, prepare agendas, and record and distribute official meeting minutes.
• Coordinate all employee onboarding activities, including New Employee Orientation, employment verification requirements, personnel file preparation, and completion of required employment documentation.
• Facilitate initial components of employee leave programs, including FMLA and ADA processes, while maintaining confidential records and ensuring compliance with laws and policies.
• Coordinate employee offboarding activities, including processing resignations and retirements, initiating exit surveys, and coordinating exit interviews.
• Provide exceptional HR customer service by responding to employee and applicant inquiries and supporting HR communications.
• Maintain accurate personnel records, HR information systems, organizational charts, employee directories, and employment documentation with retention requirements.
• Process employment verifications and maintain confidential employee information professionally.
• Prepare, process, and maintain purchasing, payroll, budget, financial, and timekeeping records while assisting with budget administration.
• Gather, compile, analyze, and prepare HR data and reports to support operations, compliance, and decision-making.
• Recommend and implement improvements to office procedures and workflows.

Skills

Communication skills

Time management

Customer service

Education

Associates Degree or Equivalent

Bachelor’s Degree, preferred

Tools

Microsoft Office

Google Suite

Job description

Lynchburg City Schools in Lynchburg, Virginia, is seeking an Administrative Assistant III in the Human Resources Department to perform high-level clerical, operational, and confidential support for the Chief Human Resources Officer and HR Generalist.

You will coordinate onboarding and offboarding, maintain personnel records, assist with budgeting and timekeeping, and provide exceptional customer service to employees and applicants while upholding privacy and compliance.