Senior Healthcare Payroll Manager (Multi-State Lead)

Phoenix Home Care and Hospice; Springfield (MO); Hybrid; USD 95,000 - 125,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision insurance

Retirement plans

Generous PTO and holidays

Job summary

Phoenix Home Care and Hospice in Springfield, MO is seeking an experienced Payroll Manager to lead payroll operations for a multi-state healthcare organization. You will supervise a team of five Payroll Specialists, ensuring accurate, on-time payroll and driving process improvements.

You will partner with HR, Finance, Scheduling, and Employee Relations to support payroll operations, ensure compliance with wage/hour laws, and manage UKG and related payroll systems across states.

Qualifications

• Bachelor's degree preferred in Accounting, Finance, Business, HR, or related field.
• 5+ years of payroll experience with 3+ years in a leadership role.
• Multi-state, high-volume payroll experience required; healthcare experience preferred.
• Strong knowledge of UKG or similar payroll systems (ADP, Workday, Viventium a plus).
• Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, and macros.
• Strong leadership, communication, analytical, and problem-solving skills.

Responsibilities

• Lead, coach, and develop a team of five Payroll Specialists.
• Oversee multi-state payroll for hourly, salaried, clinical, remote, and specialized employees.
• Validate payroll data from UKG, seven EMRs, timekeeping, and scheduling systems.
• Ensure compliance with wage and hour laws, overtime, shift differentials, on-call pay, bonuses, mileage, multi-rate pay, and state-specific regulations.
• Manage payroll taxes, garnishments, benefit deductions, year-end reporting, audits, and payroll controls.
• Serve as the payroll lead for UKG and partner with HRIS to resolve issues and improve workflows.
• Identify and implement process improvements, automation, and efficiencies.
• Support system upgrades and integrations between UKG and other payroll-related systems.
• Ensure compliance with federal, state, local, Medicare, Medicaid, and healthcare payroll regulations.
• Provide payroll reports and data to leadership, Finance, and regulatory agencies.
• Support reimbursement, cost reporting, and compliance initiatives.

Skills

Leadership

Payroll expertise

Multi-state payroll

Excel

Communication

Analytical

Problem-solving

Education

Bachelor's degree (Accounting, Finance, Business, HR, or related field)

Tools

UKG

ADP

Workday

Viventium

Job description

Phoenix Home Care and Hospice in Springfield, MO is seeking an experienced Payroll Manager to lead payroll operations for a multi-state healthcare organization. You will supervise a team of five Payroll Specialists, ensuring accurate, on-time payroll and driving process improvements.

You will partner with HR, Finance, Scheduling, and Employee Relations to support payroll operations, ensure compliance with wage/hour laws, and manage UKG and related payroll systems across states.