Senior Grants Operations & Compliance Lead

American Heart Association; Norfolk (VA); Hybrid; USD 100,000 - 110,000; Full time

Job summary

The American Heart Association is seeking a Sr. Grant Administrator for the Voices for Healthy Kids team. This home-based role coordinates complex grant operations, budgets, and reporting across multiple departments to ensure impact and accountability.

You will translate program goals into actionable financial systems, monitor spending and compliance, and lead or coach teams as needed. The role offers hybrid/work-from-home flexibility and opportunities for professional development.

Qualifications

• Bachelor's degree or equivalent experience.
• 5 years of meaningful experience.
• Skills include accounting, budgeting, grant management, data analysis, and effective communication.
• Proficiency with CRM, contract management, and project management.

Responsibilities

• Integrates grant requirements into the program and monitors processes. Develops and maintains internal records and systems to support program management. Monitors budgets and spending, collaborates with financial management staff; responsible for all budget reporting, including forecasting and reporting on variances. Provides relevant analysis as needed.
• Coordinates program budget development and facilitation in collaboration with Mission Advancement, the Office of Funded Programs, and leadership teams, ensuring alignment with funder expectations and internal controls.
• Monitor budgets and expenditures, analyze financial activity (including procurement, contracts, and vendor invoices), and provide variance reporting, forecasting, and reconciliation guidance. Supports fiscal integrity and alignment with grant objectives.
• Coordinates work with key internal stakeholders within and across staff functions, including but not limited to finance, legal, operations, development, advocacy, and business technology. Ensures that activities function within the parameters of the American Heart Association policy.
• Develop and maintain internal systems, controls, and documentation to support audit readiness and effective program management.
• Act as the Voices technology coordinator, partnering with American Heart Association Business Technologies to optimize systems and tools supporting grantmaking and reporting.
• Build and maintain strong relationships with internal teams, external partners, and grantees to enable collaboration and high-quality outcomes.
• Lead or contribute to cross-functional initiatives and project teams requiring coordination, analysis, and change management.
• Contributes to operational planning for grant-making efforts through innovation and system enhancements that improve transparency, reduce burden, and strengthen overall grant-making effectiveness.
• Provide guidance, coaching, and oversight to team members and cross-functional partners; may serve in a team lead or player/coach capacity.

Skills

Accounting

Analytical Thinking

Attention to Detail

Budgeting

CRM Management

Collaboration

Contract Management

Data Analysis

Effective Communication

Financial Analysis

Financial Reporting

Fundraising

Grant Compliance

Grant Management

Grant Writing

Honesty And Integrity

Interpersonal Relationships

Non-Profit Reporting

Problem Solving

Project Management

Scheduling

Time Management

Education

Bachelor's degree or equivalent experience

Tools

Grant Management Software

CRM Systems

Job description

The American Heart Association is seeking a Sr. Grant Administrator for the Voices for Healthy Kids team. This home-based role coordinates complex grant operations, budgets, and reporting across multiple departments to ensure impact and accountability.

You will translate program goals into actionable financial systems, monitor spending and compliance, and lead or coach teams as needed. The role offers hybrid/work-from-home flexibility and opportunities for professional development.