Senior Fuel Specialist

Topco Associates LLC; Quincy (MA); On-site; USD 90,000 - 120,000; Full time

Job summary

Topco Associates LLC seeks a Senior Fuel Specialist to oversee daily refined products and ethanol inventories and to forecast supply needs for the Topco Fuel network. The role coordinates pipeline movements and produces cost and margin reporting to support business decisions.

Responsibilities include SAP back-office support, supplier and terminal coordination, and reporting accuracy. A bachelor’s degree is required with 1–3 years of data analysis experience; occasional travel may be required.

Qualifications

• Bachelor’s degree in analytics, business, procurement, or engineering.
• 1–3 years of data analysis experience.
• Strong communication and ownership of projects.

Responsibilities

• Manage daily refined products and ethanol inventory positions across the Topco Fuel network.
• Forecast inventory requirements to ensure uninterrupted supply and minimize excess inventory.
• Schedule pipeline movements and ethanol shipments to support member demand.
• Monitor inventory levels and identify potential shortages or issues.
• Prepare daily, weekly, and monthly inventory reporting.
• Assist in fuel cost, margin, and operational reporting.

Skills

Inventory management

Forecasting

Cost analysis

Reporting

Communication

Education

Bachelor’s degree

Tools

Microsoft Office

SAP

Tableau

Job description

Topco Associates is seeking a Senior Fuel Specialist to support the daily management of fuel inventories, product scheduling, cost analysis, and supply operations across the Topco Fuel network. This position plays a key role in ensuring reliable product supply while supporting cost optimization, inventory accuracy, and operational excellence throughout Topco's fuel distribution network.

Topco's mission is to provide solutions for our member owners, regional retailers and wholesalers, and help them achieve a competitive advantage in the markets they serve. We aspire to develop high-performing teams to resemble the diversity of our members' shopper communities to drive greater innovation and creativity that ultimately enhances our business results and the value Topco provides to its membership.

The Senior Fuel Specialist will be responsible for managing refined products and ethanol inventories, forecasting supply requirements, coordinating pipeline and ethanol movements, and producing cost and margin reporting that supports business decisions. This role will work closely with suppliers, terminals, pipelines, and internal stakeholders to ensure efficient product movement and accurate reporting.

The Topco Fuel program operates a dynamic fuel supply and distribution network to meet the low-cost supply needs of Topco members throughout the United States. The Fuel team supplies refined products via multiple pipelines, rail and truck options out of the Gulf Coast, Chicago, Group 3 and New York Harbor spot markets to over 100 terminals across the United States.

No prior refined products industry experience is required for this role.

• Manage daily refined products and ethanol inventory positions across the Topco Fuel supply network.
• Forecast inventory requirements to ensure uninterrupted product supply while minimizing excess inventory.
• Schedule refined products pipeline movements and ethanol shipments to support member demand.
• Monitor inventory levels and proactively identify potential supply shortages or operational issues.
• Prepare and maintain daily, weekly, and monthly inventory reporting.
• Assist in the preparation of fuel cost, margin, and operational performance reporting.
• Conduct fuel cost, pricing, and savings analyses to identify opportunities to improve member value and program performance.
• Support SAP back-office operations, including inventory reconciliation, purchase order creation, invoice troubleshooting, and the timely resolution of transaction discrepancies.
• Maintain strong working relationships with suppliers, terminals, pipelines, and other business partners.
• Support continuous improvement initiatives by identifying opportunities to enhance operational efficiency, reporting accuracy, and inventory management processes.
• Perform additional duties and special projects as assigned.

Education

• Bachelor’s degree preferably in an analytical or business discipline (Accounting/ Finance, Economics, Procurement, Computer Science, Engineering, etc.)

Technical Skills

• Ability to utilize professional business software (i.e. Microsoft Office)
• Ability to use, or learn to use, Topco business systems

Previous Experience

• One to three years business experience analyzing complex data.
• Experience analyzing complex data.
• Strong sense of responsibility and ownership of projects.
• Ability to adapt to changing circumstances and the flexibility to adjust to demands of the job.
• Strong communication skills at all levels of the organization.
• Knowledge of SAP and Tableau is a plus.
• Exposure to structured strategic sourcing processes is a plus.

Other Qualifications

• Detail-oriented with the ability to successfully manage time-sensitive issues.
• Clearly communicate to others both verbally and in writing.
• Excellent analytical and problem-solving skills.
• Skilled at handling multiple tasks
• Skilled at influencing decisions using qualitative and quantitative data
• Ability to organize information and make presentations to all levels of an organization both internally and externally
• Able and willing to travel as needed to visit clients and suppliers.

Topco is an equal employment opportunity employer, dedicated to a policy of non- discrimination in employment on any basis, including age, sex, color, race, creed, national origin, ancestry, religion, sexual orientation, marital status, political belief, veteran's status, or disability that does not prohibit performance of essential job functions. Please let us know if you require accommodations during the interview process.