Senior Finance Operations Coordinator

University of Texas at Austin; Austin (TX); On-site; USD 60,000 - 69,000; Full time

Job summary

University of Texas at Austin seeks a Senior Coordinator, Finance Operations in the University Development Office to oversee compliance-related financial processes for events and budgets on UT’s main campus. You will support the Finance Manager, process contracts and payments, and ensure adherence to institutional and state requirements.

The role requires three years of relevant experience, strong organization, and the ability to work with internal/external partners.

Qualifications

• Bachelor's degree in business administration, public administration, finance, or a related field.
• Minimum of three years of experience in a related area such as compliance support, financial administration, procurement coordination, event operations, or higher education administration.
• Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes in a fast-paced environment.
• Demonstrated ability to interpret, apply, and maintain compliance with institutional policies and procedures, particularly those related to financial stewardship, procurement, and documentation requirements.
• Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities.
• Ability to work independently with general guidance, demonstrating strong interpersonal, communication, and problem-solving skills.
• Exceptional attention to detail in documentation, recordkeeping, and reporting to ensure accuracy, transparency, and compliance with event-related financial transactions.
• Ability to communicate clearly and professionally with internal and external stakeholders, including vendors and university departments, to provide updates, resolve issues, and support compliance requirements.
• Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools.
• Flexibility to work outside standard business hours and provide on-site support for events as required.

Responsibilities

• Support the Finance Manager on compliance-related aspects of UEE/UDO financial operations, including event-related budget documentation, purchase orders, contracts, and payment records.
• Prepare, review, and verify documentation for contracts, purchase orders, invoices, payments, procurement requests, credit card transactions, reconciliations, interdepartmental transfers, Official Occasion Expense Forms (OOEF), and travel reimbursements for UEE/UDO.
• Apply and follow established university compliance procedures to help ensure transactions are accurately documented and aligned with institutional, state, and regulatory requirements.
• Maintain and organize records to support adherence to UT Austin and UT System financial, procurement, and administrative policies.
• Assist the Finance Manager and UEE staff with compliance reviews and audit inquiries.
• Provide guidance on documentation requirements, approval processes, and policy interpretation.
• Identify compliance risks, documentation gaps, and opportunities to strengthen internal controls and financial stewardship.
• Audit event procurement details, codes, and supporting documentation for UEE events, ensuring completeness and accuracy.
• Enable process improvements for UEE/UDO and ensure clear, timely reporting to other university departments.
• Perform additional duties or participate in special projects assigned to advance the goals of the UEE team and UDO.

Skills

Organizational skills

Coordination

Policy interpretation

Communication

Attention to detail

Multitasking

Team collaboration

Education

Bachelor's degree in business/public/finance

Tools

Smartsheet

Microsoft Office

Job description

University of Texas at Austin seeks a Senior Coordinator, Finance Operations in the University Development Office to oversee compliance-related financial processes for events and budgets on UT’s main campus. You will support the Finance Manager, process contracts and payments, and ensure adherence to institutional and state requirements.

The role requires three years of relevant experience, strong organization, and the ability to work with internal/external partners.