Finance & Operations Lead - University Programs

The University of Texas at Arlington; Arlington (TX); On-site; USD 72,000 - 78,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The University of Texas at Arlington seeks a finance & operations leader to manage college business operations, including budgeting, HR, grant administration, and scholarships. The role oversees financial reporting, internal controls, and office management to support department and university objectives.

Ideal candidate has a degree in accounting or related field and several years' experience managing budgets in higher education or non-profit settings, with proficiency in PeopleSoft.

Qualifications

• Bachelor's degree in accounting, business, finance or related field and four (4) years of experience managing budgets and fiscal affairs for a university or non-profit.
• Advanced knowledge of accounting procedures, fund accounting, internal controls, and HR, budget preparation and budget administration.
• Experience with PeopleSoft and financial reporting for university units.

Responsibilities

• Oversee and coordinate hiring processes for staff and faculty.
• Assist departments with grant and contract administration, including pre/post-award activities.
• Administer the scholarship program and coordinate distributions and reports.
• Prepare special financial reports for accreditation, leadership, and university administrators.
• Oversee operating policies, internal controls, and office management within the unit.
• Reconcile monthly statements, monitor expenditures and transfers, and supervise staff.

Skills

Budget management

Financial reporting

PeopleSoft knowledge

Education

Bachelor's degree in accounting, business, finance or related field

Tools

PeopleSoft

Job description

Purpose of Position

Oversee the business operations for the college which may include accounting, budgets, human resources, grant and contract administration, scholarships, financial reporting and office management.

Essential Functions

Performs one or more of the following duties:

Human Resources

• Oversee and coordinate all functions related to the hiring of staff and faculty.
  
  

Grant and Contract Administration

• Assist the faculty and departments with grant and contract administration.
• Review and approve pre-award and post-award financial transactions including budget set-up, budget transfers, personnel assignments, grant invoices and grant close out.
  
  

Scholarships

• Serve as the administrator for the business unit’s scholarship program.
• Train reviewers and coordinate offers with scholarship chairs.
• Oversee scholarship distributions and tuition award distribution forms and reports.
  
  

Financial Reporting

• Prepare special financial reports as requested for accreditation, the Dean, department chairs, faculty, staff and University administrators.
  
  

Office Management

• Oversees, evaluates and updates the business unit’s operating policies and procedures to promote efficient functioning of the department.
  
  

Accounting Functions

• Reconcile the monthly Statement of Accounts; review the business unit’s expenditures, budget transfers, interdepartmental transfers and accounting corrections.
• Manage and train the accounting and administrative staff; monitor workflow, review and evaluate financial and accounting procedures; oversee timekeeping transactions.
• Design and manage an effective and efficient system of internal controls and produce reliable and accurate financial information which comply with university regulations, policies and procedures.
  
  

Budget Functions

• Assist departments in the business unit with the annual budget preparation, implementation, monitoring and analysis.
• Prepare monthly itemized reports for programs as requested.
• Track all budget changes, transfers and corrections; enter and reconcile all budget entries in Hyperion.
• Prepare budget variance reports for the business units; coordinate budget transfer requests for the business unit and the Budget Office as needed.
  
  

Required Qualifications

Performs other duties as assigned.

• Bachelor's degree in accounting, business, finance or related field and four (4) years of experience managing budgets and fiscal affairs for a university or non-profit organization or eight (8) years of an equivalent combination of education and experience.
  
  

Preferred Qualifications

• Advanced knowledge of accounting procedures, fund accounting, internal controls, Human resources, budget preparation and budget administration.
• Advanced knowledge of Peoplesoft.
  
  

Knowledge, Skills & Abilities

• Strong supervisory, management and interpersonal skills.
• Strong organizational and communication skills.
• Skilled in the use of all components of Microsoft Office and PeopleSoft.
• Must be detail oriented and able to work under stressful situations to meet deadlines.
  
  

Work Schedule

• Monday through Friday; 8:00am through 5:00pm.
  
  

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits